Property management services

Miami-Dade County Housing and Community Development is soliciting proposals for property management services for several county-owned housing developments, with proposals due August 25, 2026. The contract term is 84 months starting January 1, 2027, with the County retaining an option to extend for up to an additional 180 calendar days, and further extensions possible by mutual agreement subject to Board of County Commissioners approval.

The scope encompasses comprehensive property management services including tenant relations, maintenance and repairs, rent collection, lease administration, and facility operations across multiple residential properties. The contractor must comply with all federal, state, and local laws, including E-Verify requirements, nondiscrimination provisions, conflict of interest regulations, and public records laws applicable to Florida. Services are to be performed on a non-exclusive basis in accordance with Appendix A of RFP No. EVN0049658 and all associated addenda and attachments.

Pricing shall be submitted on a firm and fixed basis for the entire contract term and extension periods. Compensation is governed by Appendix B (Price Schedule), with invoices submitted no more than once per month and supported by payroll distribution, receipt bills, and other reasonably required documentation. Payment is due within 45 calendar days of receipt of a proper invoice under Florida Statutes Section 218.74 and Miami-Dade County Code Section 2-8.1.4. The contractor may offer incentive discounts at any time during the contract term.

The contractor must obtain and maintain comprehensive insurance including Worker's Compensation, Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000 per claim), Cyber Liability ($1,000,000 per occurrence), Crime Insurance ($250,000 per claim), and Umbrella Liability ($3,000,000 per occurrence and aggregate), with Miami-Dade County named as an additional insured. Insurance certificates must be submitted within 10 business days of contract award.

Site visits and a bidders' conference are available to familiarize proposers with the properties. The source does not specify a single estimated contract value, set-asides, preference programs, or the number or specific identities of the housing developments included in the portfolio.