Promotional Process

The City of Sanford, Florida Purchasing Division is requesting quotes for professional services to manage the Sanford Police Department's 2027 promotional process for Sergeant and Lieutenant ranks under IRFQ 25_26-307, with quotes due September 29, 2026 at 2:00 p.m. local time.

The vendor must complete a comprehensive job task analysis for both ranks, develop a 100-question written examination linked to required knowledge, skills, and abilities, design an assessment center with at least two exercises as specified in the collective bargaining agreement, and conduct orientation sessions, proctoring, grading, and results submission. The vendor must be registered with the Florida Department of State through SunBiz and in business for a minimum of three consecutive years. All bidders must provide proof of insurance meeting City requirements, complete a W-9 form, submit Florida State License and business tax receipt, and include references for at least three similar projects completed within the last three years. Compliance certifications required include non-collusion affidavits, conflict of interest statements, drug-free workplace certifications, E-Verify compliance affidavits, and security and public records acknowledgments; failure to submit required documentation may result in disqualification.

The contract term is three years with two optional one-year renewals, not to exceed five years total. Pricing is to be submitted on Attachment B with line items for candidate orientations, administration and coordination, candidate assessment reports, testing, airfare, airport travel and parking, lodging, rental vehicle, and meals. Prices shall remain firm for the initial three-year term, with potential Consumer Price Index adjustments proposed no sooner than 60 days and no later than 45 days prior to the end of any contract term. Key milestones include an initial meeting with police command by January 18, 2027, promotional examination announcement by January 28, 2027, written and oral examinations between March 29 and April 2, 2027, and results submission by April 23, 2027, with final posting by May 9, 2027. Quotes should be submitted via fax, mail, or email to Frank Mascola, Purchasing Coordinator. The City is exempt from sales tax.