Progress and Financial Monitoring Software

The Kansas State Department of Education is requesting proposals for progress and financial monitoring software licenses under RFP EVT0010860, with proposals due July 30, 2026 at 2:00 p.m. CST. The procurement supports AmeriCorps Kansas monitoring of approximately $2 million in federal grant funds and compliance tracking for 250+ AmeriCorps members across the state.

Bidders must demonstrate a minimum of five years of continuous active participation providing comparable services and a demonstrated history serving state volunteer commissions or other AmeriCorps organizations. The State of Kansas offers preference programs for Disabled Veteran Owned Businesses and Certified Businesses, provided appropriate documentation accompanies the bid response.

The software must include grantee progress reporting, AmeriCorps-aligned financial reporting, mobile-responsive timesheet management, member file management, implementation consulting, and ongoing support comprising 8–10 hours of live training with unlimited email and phone support. The Procurement Negotiation Committee will evaluate proposals and may request appearances from selected bidders for negotiations.

The contract runs September 1, 2026 through September 30, 2027, with four optional one-year renewals. Pricing shall be submitted as a single annual licensing fee inclusive of all costs, invoiced at the beginning of each program year (no later than September 1). The State will pay via electronic funds transfer within 30 days of invoice receipt.

All bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue along with required compliance forms (Boycott of Israel form, Sexual Harassment form, and Immigration Reform and Control Act certification). Written questions are due by close of business June 30, 2026. Prospective bidders must request official invitation from Procurement Officer Tyrone M. Gasper (785/296-3126, Tyrone.Gasper@ks.gov) at least 24 hours before the bid closing date. No pre-proposal conference is scheduled.