Printing Services Convenience Contract-26

The University of North Carolina Greensboro (UNCG) is seeking qualified vendors through Request for Proposal (RFP) #69-3398 to establish multiple convenience contracts for comprehensive printing services. The procurement aims to secure vendors capable of producing a wide range of printed materials including brochures, booklets, magazines, calendars, reports, programs, envelopes, postcards, invitations, donor cards, and signage across both large and small format printing capabilities. Proposals are due on September 11, 2025, at 2:00 PM EDT, with a proposal opening via Microsoft Teams scheduled for 2:30 PM EDT. The contract will have an initial three-year term with options to renew for two additional one-year periods. Evaluation criteria will focus on acceptable solutions, vendor experience and qualifications, customer references, and total cost, with UNCG employing a best value procurement approach. Vendors must submit three physical samples of their best produced materials and complete required attachments including pricing documentation, HUB participation information, customer references, and financial condition certification.

UNCG encourages participation from small businesses, with specific emphasis on minority-owned and historically underutilized businesses (HUB). The university is exempt from sales taxes and expects vendors to provide high-quality, cost-efficient printing services that comply with UNCG's visual identity guidelines. Potential vendors should be prepared to offer comprehensive customer service, potentially including graphic design and mailing services. While specific budget ranges were not explicitly detailed in the documentation, the contract's scope suggests a substantial printing services opportunity across multiple vendor awards. The procurement process demonstrates a commitment to diverse vendor participation, with particular attention to supporting small and minority-owned business enterprises. Vendors will need to demonstrate robust capabilities in printing technologies, adherence to production schedules, and the ability to meet UNCG's comprehensive printing and related service requirements.