Facilities and Administrative Cost and Fringe Benefit Rate Development

The University of North Carolina System Office is seeking a five-year indefinite quantity convenience contract for professional services that will support the UNC System Office and its 17 constituent institutions. The primary procurement focuses on four core service areas: Facilities and Administrative Rate Proposal Development and Negotiations, Fringe Benefit Rate Development and Negotiations, Cost Accounting Standards Disclosure Statement (DS-2) Development and Negotiations, and Related Component Regulatory Review. The Request for Proposal (RFP) was issued on August 8, 2025, with proposals due by August 29, 2025, at 10:00 AM EDT. Vendors will be evaluated using a "Best Value" procurement method, which considers technical approach, qualifications, experience, and pricing. The evaluation criteria emphasize the vendor's ability to provide high-quality services across multiple campuses, support rate proposal preparations, conduct regulatory reviews, and manage campus-specific scopes of work. The initial contract term is five years, with an option to renew for an additional five-year term, and the State reserves the right to extend the contract beyond the last active term.

The RFP includes a HUB (Historically Underutilized Businesses) supplemental vendor information form, indicating a potential preference for diverse vendor participation. Vendors must complete customer references and provide a certification of financial condition. The pricing structure requires vendors to submit a single hourly rate or blended hourly rate for services, with a 2% fee assessed on sales, payable annually to the UNC System Office. While specific budget ranges are not explicitly stated, the comprehensive nature of the services and the multi-campus scope suggest a potentially significant contract value. The procurement appears open to professional services firms with expertise in higher education financial and regulatory compliance, particularly those with demonstrated experience in developing and negotiating facilities, administrative, and fringe benefit rates, as well as navigating complex Cost Accounting Standards Disclosure Statement requirements.