Print/Mail Services

NC State University is seeking print and mail services for its College of Sciences "Year in Sciences" calendar through Request for Quotation #63-DMP1114333. The procurement involves producing 19,200 32-page booklets measuring 14 x 10 inches, printed on 80# Sappi Opus Web Satin Cover paper using 4-color plus 1 PMS ink with aqueous flood coating. Specific production requirements include saddle stitching, trimming, folding, hole punching, and bulk mailing of approximately 18,500 pieces using inkjet addressing from a provided database. Key deadlines include August 12, 2025 at 12:00 p.m. for questions and August 19, 2025 at 5:00 p.m. for quote submissions. Vendor qualifications mandate in-house print production with no subcontracting, mandatory submission of print samples, equipment lists, and three references from similar projects completed within the past three years. The contract term is one year with potential renewal options for three additional one-year periods, with anticipated file provision on September 18-19 and mailing scheduled for the week of December 1. A strict late penalty of $500 per day applies for deliveries after December 10, 2025.

The procurement does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide comprehensive insurance coverage and conduct background checks for all personnel involved in the project. The university is tax-exempt (Tax Exempt #40021) and requires quotes to be submitted through the Bonfire Public Portal system. While no specific budget range is detailed, the comprehensive technical requirements suggest a substantial project scope. Mandatory press checks will be conducted with university representative attendance, which will be at the vendor's expense. The procurement includes specific requirements for NCOA processing and a 13-working-day turnaround requirement. Vendors must demonstrate expertise in high-volume, detailed print production with strict quality control measures and the ability to manage complex mailing specifications.