Printing- DHHS DD Prints

The State of North Dakota, specifically the OMB/Central Services Division, is soliciting an informal bid (RFIB) for printing services through the State Procurement Office. The procurement involves printing six distinct DHHS DD printed materials with specific requirements: 2,600 units each of Additional DD Services, Apply for Help, Eligibility and How to Apply, and Medicaid State Plan and Waivers; 2,800 units of DD Services; and 540 units of Roadmap materials. All items require four-color process printing on both sides with full bleeds, using electronic artwork in InDesign format, and high-resolution color proofs. Finishing specifications vary by item, including trimming, folding, saddle stitching, and lamination for the Roadmap item. The bid closing deadline is December 2, 2025, at 1:00 PM, with required delivery by December 22, 2025, to State Print & Mail in Bismarck, North Dakota. Bids must be submitted electronically through the SPO Online portal, with vendors required to submit unit prices and total prices for each item, delivered F.O.B. Destination.

The procurement is exclusively available to North Dakota resident bidders due to a state printing preference law, effectively restricting participation to local vendors. Bidders must complete Secretary of State registration if required and register as a supplier payee for payment processing. The State will award the contract to the lowest responsible bidder conforming to specifications and terms, with quantities set as exact counts and no overruns or underruns accepted. The Roadmap item is designated as "All or None," mandating that bidders commit to the entire quantity. While specific budget ranges are not explicitly stated, vendors should prepare competitive pricing for the six distinct print materials. The State is exempt from sales and federal excise taxes, and bidders must comply with all state and federal laws. No incumbent vendors or existing technology integration requirements are mentioned in the solicitation documents.