Print/mail Services

NC State University's Procurement & Business Services is seeking print and mail services for the 2026 Admitted Student Packet through Request for Quotation #63-DMP1142625. The procurement involves comprehensive printing and mailing services for 25,000 complete student packets comprising multiple components including 9"x12" booklet-style envelopes, two-pocket 8.5"x11" folders, 7.5"x10.25" admissions acceptance letters, sticker sheets, and four individual handout designs. Vendors must be print facilities with demonstrated experience, required to provide samples of similar work and a minimum of two references from comparable projects completed within the past three years. The project includes detailed mailing specifications with split deliveries across four scheduled dates: February 6, 2026 (15,100 pieces), March 6, 2026 (700 pieces), April 3, 2026 (6,100 pieces), and April 17, 2026 (1,900 pieces), with 1,200 copies to be delivered directly to NC State's Undergraduate Admissions office. Key deadlines include questions due by November 24, 2025 at 12:00 noon and quotation responses due by December 1, 2025 at 5:00 PM through the Bonfire eProcurement portal. All pricing must encompass printing costs, mailing services, delivery charges, NCOA verification, inkjet addressing, zip sorting, and USPS delivery.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with NC State University's General Contract Terms and Conditions, including maintaining a minimum of $1,000,000 in general liability insurance and providing debarment certification. The university reserves the right to award to multiple vendors, make partial awards, or reject all bids, with all deliverable materials remaining the property of the university upon contract completion. The procurement is tax-exempt (Tax Exempt #400021), and the successful vendor must contact the customer within 24 hours of award and be prepared to meet virtually or in-person during production. While specific budget ranges are not detailed, the comprehensive nature of the project involving 25,000 student packets across multiple mailing dates suggests a potentially significant contract value. The selected vendor must maintain a blank folding dummy on specified paper stock prior to printing and demonstrate capability to handle the complex, multi-stage mailing requirements.