110.7-22-021+DHHS+DD+Prints.doc
DOC document 105 KB Posted
- Attached to
- Printing- DHHS DD Prints State and local contract opportunity
- Solicitation number
- 110.7-25-111
- Issued by
- North Dakota
About this file
This is a Request for Informal Bid (RFIB) issued by the State of North Dakota, OMB/Central Services Division, for printing services through the State Procurement Office. The solicitation requests printing of six distinct DHHS DD printed materials with varying specifications and quantities: 2,600 units each of Additional DD Services, Apply for Help, Eligibility and How to Apply, and Medicaid State Plan and Waivers; 2,800 units of DD Services; and 540 units of Roadmap materials. All items require four-color process printing on both sides with full bleeds, electronic artwork in InDesign format, and high-resolution color proofs. Finishing specifications vary by item, including trimming, folding, saddle stitching, and lamination for the Roadmap item. The bid closing deadline is December 2, 2025, at 1:00 PM, with delivery required by December 22, 2025, to State Print & Mail in Bismarck, North Dakota. Bids must be submitted electronically through the SPO Online portal, and no bidders' conference or site visit is referenced in the solicitation.
Bidders must submit unit prices and total prices for each item in their response, with all prices being delivered prices F.O.B. Destination, and the vendor bearing all transportation and handling costs. The State is exempt from sales and federal excise taxes and will make award to the lowest responsible bidder conforming to specifications and terms. A North Dakota printing preference applies, and only bids from North Dakota resident bidders will be accepted per state law. Bidders must comply with all state and federal laws, complete Secretary of State registration if required, and register as a supplier payee for payment processing. Quantities are for exact counts only with no overruns or underruns accepted. The Roadmap item is designated as "All or None," requiring bidders to commit to the entire quantity. No contract term or renewal options are specified in the solicitation.
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REQUEST FOR INFORMAL BID (RFIB)
State of North Dakota
OMB/Central Services Division (08/2023)
| Bid Number: |
| 110.7-25-111 |
| Commodity Code: |
| 966-60,62 |
| Bid Title: |
| Printing-DHHS DOJ DD Prints |
| Procurement Officer: |
| Steve Lippert |
| Date Issued: |
| November 20, 2025 |
| Purchasing Agency: |
| State Procurement Office |
| Bid Closing Deadline: |
| December 02 @ 1:00PM |
| E-mail: |
| sjlippert@nd.gov |
| Delivery Required: |
| December 22, 2025 |
| Telephone: |
| 701-328-3346 |
| ND Printing Preference: |
| Only Bids from North Dakota Bidders will be Accepted. |
SUBMISSION INSTRUCTIONS
SPO Online Electronic Response https://apps.nd.gov/csd/spo/services/bidder/main.htm From Recent Solicitations, select this solicitation. You’ll see an “Upload Responses” link. You may upload a maximum of five documents. Clearly label all documents (e.g. Company X Bid 123) Contact the Procurement Officer for assistance or call 701-328-2740 for technical support.
BIDDER INSTRUCTIONS, TERMS AND CONDITIONS
1. Contact the Procurement Officer as soon as possible with any questions or concerns related to the solicitation.
2. Bid responses must be received by the Purchasing Agency by the bid response closing deadline.
3. Bid responses may be submitted by uploading to SPO Online. Be advised that the STATE is not responsible for a Bidder’s failure to timely submit a Bid Response due to any technical difficulties. Contact the Procurement Officer to confirm receipt.
4. Bid prices must be delivered prices, F.O.B. Destination. The successful vendor must pay all transportation and handling charges and file any claims with the carrier for breakage or other losses.
5. Unit prices are according to the specified unit of measure. In the event of mathematic differences between the unit price and extended total price, the unit price will prevail.
6. The bidder must comply with all stated specifications. Alternate bids will be rejected.
7. The State does not pay sales tax or federal excise tax: State sales tax exemption number E-2001; federal tax free transaction number 45-70-0010K. Certifications are available upon request.
8. Award will be made to the lowest responsible bidder conforming to specifications, terms of delivery, quality, and serviceability. The State reserves the right to reject any or all bid responses wholly or in part.
9. Contact the Procurement Officer to receive a bid summary.
10. It is the responsibility of each bidder to comply with all State and Federal laws.
11. All material and workmanship shall be subject to inspection and test by the State. The State reserves the right to reject any goods and cancel the order if the successful vendor fails to comply with the specifications or terms and conditions, or the seller's express or implied warranties. Rejected goods shall be removed at the bidder’s expense, including transportation. A vendor whose contract is terminated may be suspended or debarred from the Bidders List.
12. Quantities are for exact counts only. The State will not pay for overruns. Under runs will not be accepted.
13. Secretary of State Registration: If the successful bidder has a registration requirement with the North Dakota Secretary of State, they must be registered before the contract award and must remain active for the contract period. (N.D.C.C. § 54-44.4-09.1) See the OMB Guidelines to Vendor Registry for more information.
14. Bidders List Registration: Entities desiring to be notified of bidding opportunities may apply to be placed on the Bidders List. (N.D.C.C. § 54-44.4-09 and N.D.A.C. § 4-12-05-01)
15. Supplier Registration (Payee). Any individual or business who will be receiving payment from a state agency or higher education institution must complete a registration process to collect important financial and taxpayer information. Payments are generally made by check or automatic clearing house (ACH), and taxpayer information must be collected in compliance with IRS requirements.
16. ND Printing Preference: Unless otherwise indicated, printing bids from out-of-state bidders will be rejected. ND State Law (N.D.C.C § 46-02-15) requires that if practicable, printing must be awarded to resident North Dakota bidders.
DETAILED SPECIFICATIONS
Additional DD Services
1. Artwork: Electronic, printer-ready files furnished to Contractor. Files created with InDesign.
2. Proof: High resolution, contract color proof
3. Page Size: 8 ½” x 11”
4. Paper Stock: 80# white, gloss text.
5. Ink: Print four color process, two sides, (4/4) with full bleeds.
6. Finishing/Packaging: Trim to 8 ½” x 10”. Pack in sturdy, uniformly-sized cartons and label with quantity in each box.
Apply for Help
1. Artwork: Electronic, printer-ready files furnished to Contractor. Files created with InDesign.
2. Proof: High resolution, contract color proof.
3. Final size: 4” x 6”
4. Paper Stock: 100# White Cougar Cover
5. Ink: Print four color process, two sides, (4/4) with full bleeds.
6. Finishing/Packaging: Trim to 4” x 6” Pack in sturdy, uniformly-sized cartons, label cartons with quantity in each carton.
DD Services
1. Artwork: Electronic, printer-ready files furnished to Contractor. Files created with InDesign.
2. Proof: High resolution, contract color proof
3. Page Size: 11” x 17”
4. Paper Stock: 80# white, gloss text.
5. Ink: Print four color process, two sides (4/4) with full bleeds.
6. Finishing/Packaging: Trim and Fold to 8 ½” x 11”. Pack in sturdy, uniformly-sized cartons, label cartons with quantity in each carton.
Eligibility and How to Apply
1. Artwork: Electronic, printer-ready files furnished to Contractor. Files created with InDesign.
2. Proof: High resolution, contract color proof
3. Page Size: 8 ½” x 11”
4. Paper Stock: 80# white, gloss text.
5. Ink: Print four color process, two sides (4/4) with full bleeds.
6. Finishing/Packaging: Trim to 8 ½” x 10”. Pack in sturdy, uniformly-sized cartons, label cartons with quantity in each carton.
Medicaid State Plan and Waivers
1. Artwork: Electronic, printer-ready files furnished to Contractor. Files created with InDesign.
2. Proof: High resolution, contract color proof
3. Page Counts: 8-page, self-cover.
4. Page Size: 8 ½” x 11”
5. Paper: 80# white gloss text.
6. Ink: Print four color process, two sides, (4/4) with full bleeds.
7. Finishing/Packaging: Fold, saddle stitch, trim to 8 ½” x 11”. Pack in sturdy, uniformly-sized cartons, label cartons with quantity in each carton.
Roadmap
1. Artwork: Electronic, printer-ready files furnished to Contractor. Files created with InDesign.
2. Proof: High Resolution, contract color proof
3. Page Size: 11” x 17”
4. Paper: 80# white gloss text
5. Ink: Print four color process, two sides, (4/4) with full bleeds.
6. Finishing/Packaging: Trim to 11 “x 17” and laminated with 5 mil lamination.
7. Bid is All or None:
8. Delivery: Materials are to be delivered (F.O.B. destination) to: State Print & Mail, J-Wing Basement, 600 E Boulevard, Bismarck ND, 58505
BID RESPONSE
Include unit prices and total prices in bid response.
| ITEM NO. |
| QTY |
| UNIT |
| ITEM DESCRIPTION |
| UNIT PRICE |
| TOTAL PRICE |
| 1 |
| 2,600 |
| Each |
| Additional DD Services |
| $ |
| $ |
| 2 |
| 2,600 |
| Each |
| Apply for Help |
| $ |
| $ |
| 3 |
| 2,800 |
| Each |
| DD Services |
| $ |
| $ |
| 4 |
| 2,600 |
| Each |
| Eligibility and How to Apply |
| $ |
| $ |
| 5 |
| 2,600 |
| Each |
| Medicaid State Plan and Waivers |
| $ |
| $ |
| 6 |
| 540 |
| Each |
| Road map |
| $ |
| $ |
Total of items 1-6:
Affirm your ability to meet delivery requirements (circle one): YES NO
Bidder:
| Street Address: |
| P.O. Box: |
| City: |
| Zip Code: |
| Telephone: |
| Fax: |
| Type or Print Name of Person Signing: |
| E-Mail: |
Authorized Signature:
Recycled Content and Total Weight
(Recycled content and weight information is for informational and reporting purposes only. Recycled content and weight are not factors in bid evaluation or award for this solicitation.)
| Recycled (post-consumer) Content of 80# gloss Text: |
| ___________% |
| Recycled (post-consumer) Content of 100# cover used: |
| __________% |
| Approximate Total Weight of 80# gloss text used: |
| __________lbs. |
| Approximate Total Weight of 100# cover used: |
| __________lbs. |
Bid No: 110.7-25-111-Printing- DHHS DOJ Prints Bid Closing Date: December 2, 2025 @ 1:00 pm
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