PRF86 RFQ: Category 2 - Creative Services: Art Design Service

The Massachusetts Division of Fisheries and Wildlife (MassWildlife) is issuing a Request for Quotes (RFQ) for creative design services to develop multilingual signage for beach protection purposes. The procurement seeks the design of four signs in two types: "Area Closed: Nesting beach birds" (versions A1 and A2) and "Attention: Resting beach birds" (versions B1 and B2), each measuring 11 by 14 inches. The designs must incorporate text in five languages—English, Spanish, Portuguese, Simplified Chinese, and Haitian Creole—along with graphic elements featuring Piping Plovers, terns, Sanderling silhouettes, and basic "No Entry" and "No Dogs" icons rendered in royal blue and black on a white background. Qualified vendors must demonstrate relevant experience through examples of previously designed signs, provide separate cost proposals for nesting area signs and resting area signs, submit three professional references, and include contact information. Pricing must encompass at least one virtual meeting to strategize with MassWildlife and all follow-up communications, with all deliverables including draft and final design elements in .eps, .jpeg, and press-quality .pdf formats becoming the sole property of MassWildlife upon completion. Proposals must be submitted through the Commonwealth's Online Procurement System (CommBuys) by 2:00 PM on Tuesday, April 7, 2026, with vendor selection and notification scheduled for Tuesday, April 21, 2026, and the selected vendor required to deliver completed designs within two weeks of receiving the Notice to Proceed. Questions must be submitted in writing through CommBuys, with responses posted on the same platform.

The RFQ does not specify any set-aside designations or restrictions limiting the types of organizations that can respond. MassWildlife will provide translated text, existing bird graphics for digitization and modification, and the MassWildlife logo to support vendor work. The agency reserves the right to select only one sign or adjust design elements based on available funding, which suggests flexibility in award scope and potential budget constraints. No specific budget range or award value is disclosed in the solicitation documents, though the nature of the project and design deliverables suggest a moderate-value contract for specialized creative services. Vendors should note that the Commonwealth requires all contractors other than sole proprietors to submit a Contractor Authorized Signatory Listing form identifying individuals authorized to execute contracts on behalf of the organization.