RFQ DFW 2026 091_DesignMultilingualSignage_PRF86_Cat2.docx

RFQ # DFW-2026-091: Design of Multilingual Signage

PRF86: Category 2 Creative Services: Art & Graphic Design, Commercial Photography & Video Production

Commonwealth Eligible Entity Engaging a Vendor:

Eligible Entity Mailing Address: 1 Rabbit Hill Road, Westborough, MA 01581

Summary: This Request for Quotes (RFQ) is posted by the Massachusetts Division of Fisheries and Wildlife (MassWildlife) for design of multilingual signs for outdoor, seasonal installation on beaches used by protected seabirds and shorebirds (collectively, “beach birds”). The Awarded Vendor will collaborate with MassWildlife on the design.

Specifications:

· Number of signs to be designed – Four. Two versions each of two types:

A. Area Closed: Nesting beach birds (two versions, A1 and A2, to encompass different languages) B. Attention: Resting beach birds (two versions, B1 and B2, to encompass different languages)

· Sign size – 11x14-inches

· Languages – Five: English, Spanish, Portuguese, Simplified Chinese, and Haitian Creole

· Text – Preferred text has already been translated into all languages and can be modified further by MassWildlife. Vendor will strategize with MassWildlife about which text to include given space limitations of signs, and how to distribute languages and graphics across the two versions of each type (A1/A2 and B1/B2). For instance, but limited to:

· English and full-size graphics on one sign and the other four languages and reduced graphics on the other

· English-Spanish on one sign and the other three languages on the other, all with reduced-size graphics

· Graphics – A. Nesting signs (A1 and A2) will combine and incorporate simple graphic elements of existing Piping Plover and tern (“seabird”) signage on the Atlantic Coast available for public use. (See graphics, below.) However, it is expected that the Vendor will need to digitize these elements, may need to modify them, and will incorporate them into a background of the Vendor’s design that is consistent with (i.e., same style as) the background of the existing Piping Plover sign. Basic graphic icons for No Entry and No Dogs should also be included.

B. For Resting signs (B1 and B2), Vendor will design its own simple graphics of shorebirds (based on a Sanderling silhouette) and terns resting on the beach, consistent in style with the nesting graphics, and incorporate them into a background of the Vendor’s design that is consistent with the background of the existing Piping Plover sign (and to-be-designed nesting sign). Basic graphic icons for No Entry and No Dogs should also be included.

· Colors – Two: royal blue and black on white background, as pictured below.

· MassWildlife logo incorporated, and empty space of equivalent size for organizations to add own logo.

MassWildlife will provide:

· Translated text.

· Example bird graphics for the nesting sign, to be digitized and modified by the Vendor as needed.

· MassWildlife logo in format desired by Vendor.

Piping Plover (left) and seabird/tern (right) graphics for the nesting signs (A1 and A2)

Deliverables:

All deliverables will become the sole property of MassWildlife.

· Draft and final design elements, for approval by MassWildlife.

· Draft and final digital proofs of each of the four signs, for approval by MassWildlife.

· For each draft and final graphic element and the overall design of each sign, .eps, .jpeg, and press-quality .pdf files.

Timeline:

· Proposals must be submitted by 2:00 PM on Tuesday, April 7, 2026.

· Vendor will be selected and notified by Tuesday, April 21, 2026.

· Completed designs must be received by MassWildlife within two weeks of issuance of the Notice to Proceed.

Requirements for Submission:

Submit proposals via the Commonwealth’s Online Procurement System – CommBuys at https://www.commbuys.com/bso/.

Bids must include:

· Example(s) of one or more signs designed by the Vendor demonstrating the skills needed for design of the MassWildlife signs.

· Design costs of:

· Nesting area signs (A1 and A2).

· Resting area signs (B1 and B2).

· Costs should include at least one virtual meeting to strategize with MassWildlife on designs and any follow-up communication.

· Contact information (names, emails, and phone numbers) for three references that can attest to the Vendor’s design and work.

For application questions please contact Karen M. Dolan, Finance & Projects Administrator, NHESP at 508-389-6349, 508-330-2097 or at karen.dolan@mass.gov .

For more specific project information contact Carolyn Mostello, Coastal Waterbird Biologist at carolyn.mostello@mass.gov.

Any questions must be submitted in writing and questions/answers will be posted in CommBuys.

MassWildlife reserves the right to select just one sign or adjust elements to conform with available funding.

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