Preventive Maintenance of HVAC Systems & Ancillary Equipment
Closed State & local contract opportunity Posted
- Solicitation number
- 2136897
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Andrew Alliger andrew.alliger@omh.ny.gov (518) 549-5272
- Nate Wise nate.wise@omh.ny.gov (518) 473-2258
Updated .
About this opportunity
The New York State Office of Mental Health is soliciting bids for preventive maintenance of HVAC systems and ancillary equipment at Mohawk Valley Psychiatric Center, 1400 Noyes Street, Utica, New York, under IFB OMH01-C202964-3650433, with bids due August 18, 2026. MWBE participation goals of 30% overall (16% MBE, 14% WBE) and SDVOB participation goals of 6% apply.
A mandatory site visit is scheduled for July 28, 2026, at 9:00 AM ET; registration closes July 27 at 3:00 PM EST. Questions must be submitted by August 4 at 3:00 PM EST, with responses provided by August 11. Bidders must demonstrate three years in business performing the required services. The scope includes preventive maintenance tasks, equipment list, and schedule matrix specified in Appendix D of the contract boilerplate. Mohawk Valley Psychiatric Center has a renovation project for Building 11 (DASNY 371560) expected to complete with tentative HVAC equipment included in Appendix D, Exhibit B; coverage under this contract begins upon project completion and OMH acceptance of the equipment.
The contract term runs December 1, 2026, through November 30, 2031, a five-year period. Award is made to the responsible and responsive bidder offering the lowest total bid amount meeting all mandatory requirements. Compliance with prevailing wage rates under PRC # 2026018399 is required; contractors must register with the New York State Department of Labor's Contractor and Subcontractor Registry. Bidders must submit MWBE and SDVOB Utilization Plans and may request waivers demonstrating good faith efforts. Workers' compensation, disability benefits, and general liability insurance are required. Successful contractors must participate in the State Comptroller's Electronic Payment program. Bid submission includes Vendor Responsibility Questionnaires, tax certifications, business references, Equal Employment Opportunity staffing plans, and compliance certifications. Electronic bids are submitted to BIDS@OMH.NY.GOV.
Opportunity text
The NYS Office of Mental Health and Mohawk Valley Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of HVAC Systems at Mohawk Valley Psychiatric Center located at 1400 Noyes St., Utica, NY 13502. The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid. A Mandatory site visit will be held on Tuesday, July 28, 2026, at 9:00 AM ET. Interested bidders are to sign in at the main entrance. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than July 27, 2026, by 3:00 PM EST. CONTRACT NOTE: The Facility has a renovation project for building 11 that is expected to start construction in May 2026 (DASNY 371560 - B11 New Safety Training Center). The exact project installation date is not available at this time. The tentative equipment is included in the Appendix D - Exhibit B, Equipment List. The equipment will begin coverage under the terms of this contract upon project completion and OMH acceptance of the equipment. Questions from bidders attending the site visit are to be submitted by Tuesday, August 4, by 3:00 PM EST per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to this ad, on or before August 11, 226. Bids are due no later than 3:00 PM EST on Tuesday, August 18, 2026. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. Minority and Women Business Enterprises (MWBE) Participation Goals for this contract have been set at: MBE - 16%; WBE - 14%. Service Disabled Veteran Owned Businesses (SVDOB) Participation Goals for this contract have been set at 6% New York State Department of Labor Prevailing Wage Rates apply to this contract. "Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement" Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Energy Management Technologies, LLC Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 16.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 16.00% WBE Goal: 14.00%
Files
| File | Type | Posted |
|---|---|---|
| C202964 - BP Final 7.726.pdf | ||
| C202964 - IFB Final 7.7.26.pdf | ||
| Mohawk Valley PC - HVAC & Refrigeration #C202964 Bid Quote Sheet.xlsx | XLSX spreadsheet |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity