Preventive Maintenance of Generator & Ancillary Equipment
Open State & local contract opportunity Posted
- Solicitation number
- 2139166
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Andrew Alliger andrew.alliger@omh.ny.gov (518) 549-5272
- Nate Wise nate.wise@omh.ny.gov (518) 473-2258
Updated .
About this opportunity
The New York State Office of Mental Health and Kingsboro Psychiatric Center are requesting bids on preventive maintenance of generator and ancillary equipment at Kingsboro Psychiatric Center in Brooklyn, New York (IFB C203189), with bids due October 28, 2026. A mandatory site visit is scheduled for October 6, 2026 at 11:00 a.m. EST, with registration required by October 5 at 3:00 p.m. ET. MWBE participation goals are set at 16% MBE and 14% WBE (30% combined); SDVOB goals are 6%.
The scope encompasses preventive maintenance for five generators (ranging 200 kW to 1,000 kW capacity) across multiple buildings, fuel oil system maintenance, minor and major preventive maintenance tasks, supplemental annual compliance tests, periodic engine and coolant system maintenance, and thirty-six month four-hour tests. The contract requires proof of three years of business experience in the required services. All personnel with direct patient contact must hold American Heart Association Basic Life Support certification and comply with background screening, including Staff Exclusion List and Statewide Child Abuse Registry checks. Prevailing wage rates under New York Department of Labor requirements apply. The contractor must participate in the New York State electronic payment program.
The contract term runs April 1, 2027 through March 31, 2032, with all pricing fixed for the entire five-year period and no escalation allowed. The estimated total contract value is $75,000 across five years, comprising a fixed annual material allowance of $15,000. The bid pricing structure requires unit costs for each preventive maintenance task, hourly labor rates for straight time, overtime, and training, with a 10% material markup. Travel time, mileage, and fuel are not reimbursable. Building 2's generator is scheduled for replacement via DASNY Project #389000 with expected completion and handover in November 2028, currently in design phase.
Questions from site-visit attendees are due October 14 by 3:00 p.m. ET; responses will be posted by October 21. Award will be made to the responsible and responsive bidder with the lowest total bid amount meeting all mandatory requirements.
Opportunity text
The NYS Office of Mental Health and Kingsboro Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of Generator & Ancillary Equipment at Kingsboro Psychiatric Center located at 681 Clarkson Ave, Brooklyn, NY 11203. The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid. A Mandatory site visit will be held on Tuesday, October 6, 2026, at 11:00 AM EST. Interested bidders are to sign in at the main entrance. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than October 5, 2026, by 3:00 PM ET. CONTRACT NOTE: The facility is currently engaged in a project to replace the generator serving Building 2 via DASNY Project #389000. Expected completion and handover date for this work is November 2028. The project is still in design and all available information was included in the Appendix D, Exhibit B. Questions from bidders attending the site visit are to be submitted by Wednesday, October 14, by 3:00 PM EST per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to this ad, on or by October 21, 2026. Bids are due no later than 3:00 PM EST on Wednesday, October 28, 2026, by 3:00 PM ET. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. Minority and Women Business Enterprises (MWBE) Participation Goals for this contract have been set at: MBE - 16%; WBE - 14%. Service Disabled Veteran Owned Businesses (SVDOB) Participation Goals for this contract have been set at 6% New York State Department of Labor Prevailing Wage Rates apply to this contract. "Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement" Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Protective Power Systems & Controls Inc Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 16.00% WBE Goal: 14.00%
Files
| File | Type | Posted |
|---|---|---|
| C203189 - IFB Final 9.17.26.pdf | ||
| Kingsboro PC - Generator #C203189 BQS_ATL.xlsx | XLSX spreadsheet | |
| C203189 - BP Final 9.17.26.pdf |
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