Kingsboro PC - Generator #C203189 BQS_ATL.xlsx
XLSX spreadsheet 42 KB Posted
- Solicitation number
- 2139166
- Issued by
- Kings County, New York
About this file
This is a Bid Quote Sheet for the New York State Office of Mental Health and Kingsboro Psychiatric Center's Invitation for Bid (IFB) to procure preventive maintenance services for generator and ancillary equipment at the facility located in Brooklyn, New York. The contract encompasses preventive maintenance for five generators across multiple buildings (G-1, 008 01 ENGO2, G-2, G-22, and G-34) with varying capacities ranging from 200 kW to 1,000 kW, as well as fuel oil system maintenance and filtration services. Maintenance tasks include minor and major preventive maintenance, supplemental annual compliance tests, periodic engine and coolant system maintenance, and thirty-six month four-hour tests, with service frequencies varying by generator and year. The mandatory site visit was scheduled for October 6, 2026, at 11:00 AM EST with registration required by October 5, 2026, by 3:00 PM ET. Bidder questions from site visit attendees were due by October 14, 2026, by 3:00 PM EST, with questions and answers posted by October 21, 2026. Bids were due no later than October 28, 2026, by 3:00 PM EST. The contract term is five years with a total estimated bid amount of $75,000.00.
The bid pricing structure requires contractors to submit unit costs for each preventive maintenance task and hourly labor rates for straight time, overtime, and training services. A fixed material allowance of $15,000 annually across all five contract years totals $75,000, with material markup fixed at 10% and no reimbursement for travel time, mileage, or fuel costs. Estimated time and material costs include 80 hours of straight time, 24 hours of overtime, and 8 hours of training annually. The NYS Office of Mental Health has set Minority and Women Business Enterprises (MWBE) participation goals at 16 percent for Minority Business Enterprises and 14 percent for Women Business Enterprises, with Service Disabled Veteran Owned Businesses (SDVOB) goals at 6 percent. Notably, Building 2's generator is scheduled for replacement via DASNY Project #389000 with an expected completion and handover date of November 2028, still in design phase at the time of the IFB. Bidders must comply with prevailing wage requirements, the New York State payroll restriction (two-year minimum separation), electronic payment system participation, and provide detailed cost breakdowns with no blank line items to avoid disqualification.
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Other files
| File | Type | Posted |
|---|---|---|
| C203189 - IFB Final 9.17.26.pdf | ||
| C203189 - BP Final 9.17.26.pdf |
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Text version
Generator #C203189
| ATTACHMENT D - BID QUOTE SHEET: KINGSBORO PSYCHIATRIC CENTER #OMH01-C203189-3650390 |
| Provide Preventive Maintenance Service for the Generator and Ancillary Equipment per Appendix D of the Contract. Periodic Preventive Maintenance routines are also specified in the Program Work Plan (Appendix D - Exhibit A) and are scheduled as per the Periodic Maintenance Schedule specified in the Equipment List (Appendix D - Exhibit B). The FACILITY reserves the right to alter the scheduling of the services as necessary. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. |
Subcontractors Costing: The prices/rates quoted include all direct and indirect costs of any subcontractors, including those used to meet any stated M/WBE/SDVOB participation goals.
| NOTE: The facility is currently engaged in a project to replace the generator serving Building 2 via DASNY Project #389000. Expected completion and handover date for this work is November 2028. The project is still in design and all available information was included in the Appendix D, Exhibit B. |
| Directions: 1) Insert the Unit Cost in the Unit Cost ($) column for each preventive maintenance service task listed (unless blocked); 2) The Annual Cost for each Contract Year, which is equal to the Bid Unit x Service Frequency per Year x Unit Cost will be calculated automatically; 3) The Total Amount (Years 1 – 5) for each preventive maintenance service task listed, which is equal to the total sum of the Annual Costs for each Contract Year (1 through 5) will be calculated automatically; 4) The Subtotal Bid for Preventive Maintenance Tasks, which is equal to the sum of the Total Amount (Years 1 – 5) column will be calculated automatically. |
| IMPORTANT BID NOTE - PLEASE REFER TO THE CONTRACT WORK PLAN TASKS IN APPENDIX D FOR ADDITIONAL DETAILS: |
1- The unit cost provided for the Supplemental Annual Compliance Test should include only the time required to run the generators for the additional 1.5 hours of operation to perform the requested test during the Major PM service visit.
2- The unit cost provided for the Supplemental Load Bank should include only the cost of supplying the load bank (contractor owned or rental) and the hours for the installation/removal of the load bank, as requested and required.
3- The unit cost provided for the Periodic Thirty-Six Month Four-Hour Test should include only the time required to run the generators for the additional 4 hours of operation to perform the required test during the Major PM service visit.
Failure to follow these directions exactly may result in your bid being disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening.
| Preventative Maintenance Tasks | |||||
| Item /Building | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | |
| Unit Cost ($) | Year 1 | ||||
| Annual Cost ($) | Year 2 | ||||
| Unit Cost ($) | Year 2 | ||||
| Annual Cost ($) | Year 3 | ||||
| Unit Cost ($) | Year 3 | ||||
| Annual Cost ($) | Year 4 | ||||
| Unit Cost ($) | Year 4 | ||||
| Annual Cost ($) | Year 5 | ||||
| Unit Cost ($) | Year 5 | ||||
| Annual Cost ($) | Total Amount |
(Years 1-5) Generator G-1 / Bldg. 1 / Cummins /
| 800 kW | Minor PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Major PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Annual Compliance Test | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Periodic Maintenance: Engine (Year 1 & 4) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Change (Year 4) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Extender Additive (Year 1) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Thirty-Six Month Four-Hour Test (Year 3) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Generator 008 01 ENGO2 / Bldg. 2 / Caterpillar / SR-4 / 1,000 kW | Minor PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Major PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Annual Compliance Test | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Load Bank | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Periodic Maintenance: Engine (Year 3) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Extender Additive (Year 3) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Thirty-Six Month Four-Hour Test (Year 2 & 5) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Generator G-2 / Bldg. 2 / |
TBD /
| 800 kW | Minor PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Major PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Supplemental Annual Compliance Test | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Periodic Maintenance: Engine (Year 5) | 1 | 1 | $0.00 | $0.00 | |||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Extender Additive (Year 3) | 1 | 1 | $0.00 | $0.00 | |||||||||
| Periodic Maintenance: Thirty-Six Month Four-Hour Test (Year 2 & 5) | 1 | 1 | $0.00 | $0.00 | |||||||||
| Generator G-22 / Bldg. 22 / |
Caterpillar /
| 1,000 kW | Minor PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Major PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Annual Compliance Test | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Supplemental Load Bank | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Periodic Maintenance: Engine (Year 1 & 4) | 1 | 1 | $0.00 | $0.00 | $0.00 | ||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Change (Year 5) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Extender Additive (Year 2) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Periodic Maintenance: Thirty-Six Month Four-Hour Test (Year 3) | 1 | 1 | $0.00 | $0.00 | |||||||||||
| Generator G-34 / Bldg. 34 / |
Detroit Diesel /
| 200 kW | Minor PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Major PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Periodic Maintenance: Engine (Year 3) | 1 | 1 | $0.00 | ||||||||||||
| Periodic Maintenance: Coolant System - Extended Life Coolant Extender Additive (Year 3) | 1 | 1 | $0.00 | ||||||||||||
| Fuel Oil System / Main Fuel Storage Tanks / Bldg. 1, 2 & 22 | Monthly PM Service | ||||||||||||||
| (Test Kits & Analysis - As Requested) | 4 | 12 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Semi-Annual PM Service | 4 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Fuel Oil System Filtration (Polishing) / Bldg. 1, 2 & 22 | Semi-Annual PM Service | 4 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Preventive Maintenance Tasks Subtotal ($) | $0.00 |
| Time and Material Rates | ||||
| With respect to labor and material for repairs not covered under the routine maintenance (including emergency service), provide labor rate quote. If on-site emergency service is requested by the FACILITY, a CONTRACTOR Service Technician shall arrive on-site within two (2) hours of the FACILITY's request for an on-site CONTRACTOR Technician. Prior FACILITY approval is required for all repairs. Material markup will be fixed at 10%. Shipping costs are not to be included in the material markup. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. | ||||
| Straight Time is defined as an eight (8) hour day Monday thru Friday. Overtime includes all other times except hours/days indicated as Straight Time, i.e.: NY State Holidays, weekends, etc. | ||||
| Directions: 1) Insert the Hourly Labor Rate in the Unit Cost ($) column for Straight Time, Overtime, and Training. Do not enter any pricing for the Material Allowance; 2) The Annual Cost for the Contract Year, which is equal to the Estimated Service Frequency per Year x Unit Cost is calculated automatically; 3) The Total Amount (Years 1 – 5) for Straight Time, Overtime, and Training for each Contract Year (1 through 5) is calculated automatically; 4) The Time & Material Allowance Subtotal which is equal to the sum of the Total Amount (Years 1 – 5) column (Total Material Allowance + Total Straight Time + Total Overtime + Total Training) is calculated automatically. | ||||
| The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. | ||||
| Item | Bid Unit | Estimated Freq. Per Year | Year 1 | |
| Unit Cost ($) | Year 1 | |||
| Annual Cost ($) | Year 2 | |||
| Unit Cost ($) | Year 2 | |||
| Annual Cost ($) | Year 3 | |||
| Unit Cost ($) | Year 3 | |||
| Annual Cost ($) | Year 4 | |||
| Unit Cost ($) | Year 4 | |||
| Annual Cost ($) | Year 5 | |||
| Unit Cost ($) | Year 5 | |||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Material Allowance | LOT | 1 | $15,000.00 | $15,000.00 | $15,000.00 | $15,000.00 | $15,000.00 | $15,000.00 | $15,000.00 | $15,000.00 | $15,000.00 | $15,000.00 | $75,000.00 |
| Technician Straight Time | HRS. | 80 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Technician Overtime | HRS. | 24 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Training Rate | HRS. | 8 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Time and Material Allowance Subtotal ($) | $75,000.00 | ||||||||||||
| Note: The material allowance and the number of straight time, overtime and training hours are estimated and are only used for purposes of determining the lowest responsible bidder and an estimated contract total cost. Payment will only be made on the actual number of hours for repairs and the cost of materials used. |
| Bid Totals | |
| Directions: When finished, be sure to sign and date the bottom of the Bid Totals sheet. Only the signed original Bid Quote Sheet can be submitted with the proposal. | |
| Preventive Maintenance Task Subtotal (Cell O45) | $0.00 |
| Time and Material Allowance Subtotal (Cell O57) | $75,000.00 |
| TOTAL BID | $75,000.00 |
| When applicable, | |
| -The bidder’s signature below attests that they have reviewed the prevailing wage rates that apply to this solicitation. | |
| -The bidder’s signature below attests to the receipt and understanding of the questions & answers associated with this solicitation. | |
| -The bidder’s signature below attests that they will inform the OMH in writing of the name(s) of any individual(s) who will provide any service under the resulting contract who has not been off the New York State payroll for at a minimum of two years from the start date of the resulting contract. The bidder must notify the OMH of such individual(s) prior to the start of the contract or prior to that individual(s) providing any service in accordance with resulting contract. | |
| -The bidder’s signature below attests they have reviewed and understand the requirements stated in the IFB (section 17) and the OMH contract boilerplate (Appendix C) regarding the necessity to accept Electronic Payments for all invoices if awarded this contract, and certifies that it has already applied to participate in the State Comptroller’s Electronic Payment system, or will do so within 10 days of receiving notification of contract selection. | |
| -If award is to an individual: | |
| □ | The signature below attests that I have not been on the New York State payroll during the last two years. |
| OR | |
| □ | The signature below attests that I have been on the New York State payroll during the last two years and the N.Y. State Ethics Commission Approval Letter is attached. |
Name of Firm_______________________________________________________ Date _________________________
Authorized Representative (Print):_____________________________________ Authorized Signature________________________________________
&"Arial,Bold"ATTACHMENT D - BID QUOTE SHEET
KINGSBORO PSYCHIATRIC CENTER #OMH01-C202046-3650390
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