Preventative Road Maintenance-Crack Seal

The Town of South Kingstown, located in Providence County, Rhode Island, is soliciting sealed bids (Bid #SK0088PS) for a Preventative Road Maintenance-Crack Seal project spanning two fiscal years. The procurement seeks a contractor to provide comprehensive crack sealing services on miscellaneous town roads, requiring the successful bidder to furnish all necessary labor, materials, and equipment. Specifically, contractors must utilize a polymer and crumb rubber modified asphalt compound with reinforcing fibers for crack sealing operations. Evaluation criteria will include the contractor's competence, past performance, equipment availability, demonstrated experience, and references, with bids to be awarded based on the lowest evaluated or responsive bid price. Key procurement dates include a mandatory pre-bid conference scheduled for April 24, 2025, and bid submissions due on May 9, 2025, at 10:00 A.M. Bidders must submit documentation of six similar completed projects and will be required to conduct a 200-foot test strip before commencing full-scale work. Qualifications include providing detailed information about the proposed crack sealant and demonstrating technical proficiency in road maintenance techniques.

The contract contains specific insurance requirements, mandating contractors maintain $5,000,000 in general liability insurance and $1,000,000 in auto liability insurance. The project budget is stratified across two fiscal years, with $60,000 allocated for FY 2024-25 and $65,000 for FY 2025-26, totaling $125,000. Payment will be processed per gallon of crack seal actually completed, with contractors required to submit daily work slips documenting gallons used per street. While the procurement documents do not explicitly mention set-aside designations for disadvantaged enterprises, they emphasize rigorous quality standards for material composition, application temperature, and crack preparation. The bid package does not indicate incumbent vendors or specify integration requirements with existing infrastructure. Interested contractors must carefully review the comprehensive bid documentation and meet all technical specifications to be considered for this road maintenance contract.