Predictive Electrical and Mechanical Maintenance

Hillsborough County Board of County Commissioners is soliciting competitive sealed bids for Predictive Electrical and Mechanical Maintenance services through Invitation to Bid (ITB-26-00163), with submissions due by March 13, 2026, at 2:00 PM Eastern Time via the County's electronic bidding system (Euna Procurement). The scope of services includes Oil Wear Particle Analysis (OWPA), Vibration Analysis (VA), training sessions, baseline asset data gathering, and specialized testing packages such as comprehensive testing, filter patch testing, analytical ferrography, Karl Fischer water testing, and remote monitoring capabilities with vibration and temperature sensors on critical equipment at all water production facilities, wastewater treatment plants, reclaimed sites, and pumping stations operated by the Public Utilities Department. The contract will be awarded to the single lowest responsive and responsible bidder for a five-year term, with work commencing within two business days of purchase order issuance and performed during standard business hours (7:00 AM to 3:30 PM Eastern Standard Time, weekdays only, excluding County holidays). Required qualifications include personnel certified at minimum as a Category II Certified Vibration Analyst per ISO Standard 18436-2 accredited by ANSI, and utilization of laboratories certified under ISO 17024 standards. OWPA and VA services are anticipated on a quarterly basis with 15 three-hour on-site training sessions required, and all bid pricing must include direct salary expenses, transportation, incidental expenses, supplies, materials, equipment, overhead, and reasonable profit, with annual price adjustments permitted based on the Consumer Price Index for All Urban Consumers (CPI-U).

There are no specific set-aside designations identified in the procurement documents for disadvantaged enterprises or small businesses; however, all bidders must comply with E-Verify requirements for newly hired employees per Florida Statutes Section 448.095 and must certify drug-free workplace compliance under Florida Statute 287.087. Contractors are required to obtain comprehensive insurance coverage with A.M. Best ratings of A-, Class 7 or better, including Commercial General Liability ($500,000 to $2,000,000), Automobile Liability ($300,000 to $1,000,000), Workers' Compensation and Employers' Liability ($100,000 to $1,000,000), Professional Liability ($1,000,000 per claim), Cyber Liability ($1,000,000 per claim or incident), Third Party Employee Dishonesty or Fidelity Bond ($1,000,000), D&O Insurance ($1,000,000 per claim), and Motor Carrier Cargo Liability ($1,000,000), with Hillsborough County named as Additional Insured and certificate holder. No incumbent contractor or existing vendor information is identified in the solicitation documents. The estimated project value is $578,490.00 for the entire five-year contract term, with no minimum purchase guarantee provided; the County reserves discretion to modify delivery locations and may utilize concurrent contractors for similar services. Payment will be made via ACH direct deposit within forty-five days of invoice approval by the Project Manager, and all bidders must submit a Substitute W-9 Form and Direct Deposit Authorization Form prior to contract award.