HVAC Mechanical Services

The City of Orlando Procurement and Contracts Division has issued Invitation for Bid (IFB26-0051) to establish a service contract for HVAC mechanical services, including repair and maintenance of heating, air conditioning systems, ventilation, piping, and related services at various City facilities. The procurement encompasses work on direct expansion systems, chillers, air handling units, pumps, boilers, and hot water heaters on an as-needed basis at multiple locations throughout the City. Minimum bidder qualifications include five years of active HVAC repair and maintenance experience, Florida Department of Business and Professional Regulation mechanical contractor licensure, a current business tax receipt, and demonstrated ability to respond to emergency calls within two hours. All technicians must maintain EPA Section 608 certification, and the contractor must provide a living wage of not less than $15.00 per hour for covered employees. Pricing must be submitted electronically through the City's procurement portal with firm, fixed hourly rates for HVAC technicians and foremen/journeymen for both regular and overtime hours, plus percentage markups for material costs, equipment costs, and equipment rental costs. A non-mandatory pre-bid conference is scheduled for February 23, 2026, at 2:00 PM via Microsoft Teams, with a question deadline of March 9, 2026, at 5:00 PM and bid submissions due March 19, 2026, at 2:00 PM. The City intends to award to the responsive and responsible bidder submitting the lowest submittal meeting specifications, with an initial three-year contract term and potential renewal for two additional twelve-month periods, extending to a cumulative total of sixty months.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting respondent types are detailed in the solicitation materials provided. Required insurance includes workers' compensation, comprehensive automobile liability, and commercial general liability with minimum limits of $1,000,000 combined single limit per occurrence. The City does not pay sales taxes and maintains the authority to award to multiple responsive and responsible respondents if deemed in its best interest. No incumbent vendors, current contractors, or specific existing infrastructure requiring integration are identified in the available documentation. No explicit budget range or award value is specified in the solicitation summary, though the contract structure of firm hourly rates with material and equipment markups suggests a cost-based evaluation approach. Interested contractors should carefully review the complete solicitation documents for additional requirements and evaluation criteria.