Pre-Sort Mail Service

The State of Delaware's Office of Management and Budget is seeking sealed proposals for Pre-Sort Mail Services through a competitive Request for Proposal (RFP) process, with contract number GSS15356-PRESORT_MAIL. The procurement targets comprehensive mail processing services, requiring the selected vendor to sort all outgoing U.S. Mail to qualify for pre-sort discounts, package mail in compliance with USPS regulations, and deliver mail to the USPS distribution center in New Castle, Delaware within 24 hours of pickup from state agencies. The contract will be valid for an initial two-year period from August 1, 2015 to July 31, 2017, with the option to renew for three additional one-year periods. Proposals are due by May 12, 2015 at 1 PM local time, and vendors must submit detailed descriptions of services, employee assignments, transportation methods, and complete the attached pricing spreadsheet with rates for various USPS mail classifications. The State will evaluate proposals based on responsiveness, vendor qualifications, and may conduct oral presentations with selected vendors during the evaluation process.

The State of Delaware has confirmed there are no specific minority business enterprise (MBE) or set-aside requirements for this contract, though they do track usage by certified businesses. Vendors must disclose if they are a minority, woman, disadvantaged, veteran, or service-disabled veteran owned business. Three vendors submitted proposals: Corporate Mailing Service, Inc. from Baltimore, MD; Mail Express and Service from Wilmington, DE; and Print & Mail Communications from Pennsauken, NJ. The contract will be accessible to all State agencies, schools, political subdivisions, municipalities, volunteer fire companies, and higher education entities receiving state funds. Vendors are required to provide a 100% performance bond of $250,000, and the State reserves the right to make multiple, partial, or lump sum awards to one or more responsive and responsible vendors. While specific budget ranges were not explicitly detailed, the RFP included historical spend data on the current contract to provide context for potential bidders.