PPM Pro - Renewal

The Ohio Department of Developmental Disabilities is seeking a software license renewal for PPM Pro products through a Request for Quote (RFQ) posted on July 17, 2025, with responses due by August 4, 2025. The procurement specifically involves 65 PPM Pro Portfolio Manager Flex licenses and 128 PPM Pro Team Member Flex licenses, with a contract term from September 1, 2025, to August 31, 2026. The procurement will be awarded to the lowest, responsible, and responsive bidder, with a requirement that submitted quotes must be dated and remain valid for at least 90 days. Shipping for the licenses will be directed to the Department of Developmental Disabilities' Information Technology Services, specifically to Kim Lewis at 30 E. Broad St., 13th Floor in Columbus, Ohio. Vendors must submit a formal quote in OhioBuys, referencing specific contract and product identification numbers, and must comply with extensive data security and privacy terms outlined in the accompanying documentation, which includes requirements for information security, compliance with national standards like NIST 800-53 and ISO 27001, and implementation of robust security protocols.

While no specific set-aside designations or restrictions on responding organizations are explicitly mentioned, vendors must meet rigorous technological and security standards outlined in the State of Ohio's IT policy supplement. The procurement appears to be a straightforward renewal of existing software licenses without indicating preferences for disadvantaged enterprises. No incumbent vendor information is provided in the documents. Potential contractors must demonstrate comprehensive capabilities in information security, including multi-factor authentication, encryption standards, and ability to undergo annual third-party audits (SOC 2 Type 2). The documentation emphasizes compliance with extensive security requirements, including background investigations for personnel with data access, detailed incident response procedures, and specific protocols for handling sensitive data types. Although no specific budget range is disclosed, the procurement involves 193 total software licenses, suggesting a substantial technological investment for the state's developmental disabilities department.