Police Uniforms

The Incorporated Village of Garden City in Nassau County, New York is seeking sealed bids for a comprehensive police uniform procurement contract. The solicitation covers a wide range of uniform items including trousers, long and short sleeve shirts, windbreakers, winter jackets, raincoats, uniform blouses, sweaters, turtlenecks, tactical pants, hats, vests, and related accessories for police officers, sergeants, lieutenants, dispatchers, police aides, and crossing guards. Bidders must provide detailed pricing for each line item, with the contract to be awarded to the lowest aggregate total bidder from a single source that meets all specified requirements. The bid is due by 2:00 PM EDT on Thursday, May 6, 2021, with delivery required within 30-60 days of contract award. Vendors must be actively engaged in supplying police uniforms and equipment, possess adequate tailoring facilities, and cannot be on New York State's restricted vendor list. The Village reserves the right to reject any or all bids and will consider prompt payment discounts in the evaluation process. The contract term is one year, with potential for up to three one-year extensions.

The contract does not have a Service-Disabled Veteran-Owned business set-aside designation. Based on the bid documents, two vendors submitted bids, with J & A Uniform Supplies presenting the lowest bid at $33,396.46 against a total budget of $40,000. The procurement is specifically for the Garden City Police Department, located at 349 Stewart Avenue, Garden City, NY 11530. Due to COVID-19 pandemic considerations, alternative bid submission procedures are in place, including potential delivery to the Police Department if Village Hall is closed. Interested bidders may request a video recording or unofficial tabulation sheet from the Purchasing Department after bid opening. The bid specifications indicate that pricing terms include a 1% discount if paid within 10 days, and the final contract award recommendation will be made by the Police Commissioner. Vendors must demonstrate capability to provide a comprehensive uniform solution that meets the precise specifications for various police department personnel.