Plumbing and Heating Maintenance and Repair Services

Alexandria City Public Schools is requesting sealed bids on plumbing and heating maintenance and repair services across 23 ACPS facilities totaling approximately 2.1 million square feet under ITB 126991, with bids due October 7, 2026 at 11:00 a.m. via the eVA electronic portal.

The scope includes restoration of water service, repair to plumbing and heating systems, heating boiler maintenance and repairs, welding services, sewer lateral and water service repairs, sewer cleaning and capping, fixture installation and replacement, and other commercial plumbing services. Contractors must respond to CCTV inspection requests and provide emergency service calls with a four-hour response time, available 24/7. All materials must be new original manufacturer parts unless otherwise authorized. The contractor must integrate with ACPS's Asset Essentials Work Order Management System for work order assignment, tracking, and documentation and maintain a two-year warranty period from acceptance date.

Pricing is submitted as unit prices for labor (journeyman plumbers, apprentices/helpers, master plumbers/supervisors, welding personnel, and heating mechanics at regular and emergency rates), materials at a percentage discount from contractor-provided parts lists or manufacturer suggested retail prices, and time-and-material rates for work not listed in specific service calls. Cost proposals exceeding $200,000 may be subject to separate solicitation. All bids remain valid for 90 days. Contractors must provide debarment certification, criminal conviction certification, conflict of interest statement, and proof of Virginia State Corporation Commission registration or exemption. Insurance requirements include worker's compensation, employers' liability, and commercial general liability. Portal-to-portal charges and fuel surcharges are prohibited.

The contract term is one year from award, with ACPS reserving the right to renew for four additional one-year periods. Award shall be made to the lowest responsive and responsible bidder meeting all technical specifications. A non-mandatory pre-bid conference is scheduled for September 16, 2026 at 9:00 a.m. at ACPS headquarters. Written questions are due September 21, 2026 at 3:00 p.m. EST. A virtual Zoom bid opening is scheduled for 2:00 p.m. EST on October 7.