Physician services (laboratory director)

The State of West Virginia, Office of Shared Administration, Purchasing Division, on behalf of the Department of Health Facilities, is procuring Laboratory Director physician services for Welch Community Hospital located in Mineral County through an open-end service contract solicitation (ARFQ WEH2500000004). The procurement seeks a qualified Laboratory Director to provide staffing services supporting the hospital's in-house laboratory operations, with services to be delivered on a monthly basis at 454 McDowell Street, Welch, West Virginia. The successful vendor must hold current West Virginia licensure as a laboratory director with medical or osteopathy licensure, board certification in pathology, or equivalent experience directing high complexity testing, and must be capable of managing comprehensive laboratory quality assurance responsibilities including proficiency testing, quality control programs, personnel competency verification, and procedure manual maintenance. The Laboratory Director must also comply with HIPAA Business Associate requirements and confidentiality obligations while assuming responsibility for all travel costs, mileage, facility access fees, and background checks. The contract is structured for 12 months of service with monthly invoicing submitted by the 15th of each month in arrears, based on an hourly rate not to exceed 24 hours per day, and the vendor must accept the State of West Virginia VISA purchasing card for payment. Award will be made to the vendor submitting the lowest grand total cost that meets all mandatory specifications and qualifications. The solicitation closed on October 22, 2024, at 1:30 PM EST, with vendor questions due by October 2, 2024, at 10:00 AM EST, and a mandatory pre-bid meeting scheduled for October 16, 2024, at 1:30 PM EST with attendance required for bid submission eligibility.

This procurement is subject to West Virginia vendor preference provisions under West Virginia Code 5A-3-37, allowing qualifying vendors to receive preferential consideration based on residency status and employment commitments, ranging from 2.5 percent to 5 percent preference adjustments applied to cost bids. The solicitation incorporates federal procurement compliance requirements under 2 C.F.R. 200.317 through 200.327, including minority business and women's business enterprise considerations, domestic preferences for U.S.-produced goods, debarment and suspension verification through the System for Award Management (SAM), and anti-lobbying certifications for awards exceeding specified thresholds. The current incumbent service provider is Appalachian Mountains Medical LLC, which bills at a monthly rate of $12,000, though updated pricing information indicates an incumbent monthly rate of $4,750.00 for the Laboratory Director position. The successful vendor must maintain Professional Malpractice Insurance of $1,000,000.00, Commercial General Liability Insurance of $1,000,000.00 per occurrence, and Automobile Liability Insurance of $1,000,000.00 per occurrence, with the State listed as an additional insured, and must provide proof of West Virginia physician licensure, American Heart Association CPR certification, and BLS, ACLS, PALS, NRP, and ATLS certificates prior to contract award. The contract will be funded in part or in whole by federal funds, and pricing is firm for the life of the contract with payment made in arrears upon receipt of proper invoices, with the contract contingent upon appropriated funds and subject to cancellation by the State with 30 days written notice.