Personal Protective Equipment

Pasadena Water & Power (PWP), Materials Warehouse is requesting bids on personal protective equipment (PPE) comprising 143 line items including arc flash suits and hoods, hard hats, respirators, gloves, safety glasses, rain gear, earmuffs, fire blankets, electrical protective equipment, and specialized tools, with bids due August 24, 2026 at 2:00 p.m. via the City's eProcurement Portal and questions due August 17, 2026 at 2:00 p.m. This procurement is federally funded through FEMA emergency assistance mechanisms and incorporates federal labor standards, Section 3 employment and business contracting provisions, and lobbying certification requirements.

All materials must be new, unused, and compliant with applicable OSHA, ANSI, and ASTM standards. Delivery is expected within 15 days of order placement to PWP Materials Warehouse in Pasadena, with nine additional optional delivery locations. The vendor must provide 24/7 availability for emergency orders and assume all responsibility for safe delivery and protective packaging. Quantities range from 6 units to 12,000 units across line items.

The contract term is four years from the date of execution with no optional extension periods. Bids must remain open for a minimum of 180 calendar days from opening. A bid bond equal to 5 percent of the total bid price is required. Pricing must be submitted electronically and include all federal, state, and local taxes.

The City awards to the lowest responsive and responsible bidder, evaluating material quality, bidder capacity and skill, financial resources, character and experience, prior performance history, and compliance with Equal Employment Opportunity and Living Wage Ordinance requirements. The vendor must submit relevant experience documentation, federal certifications including lobbying disclosures, and a Declaration of Noncollusion. The City reserves the right to order more or less equipment than specified based on actual need, with payment made only for materials actually provided at quoted unit prices.