PERS HQ Long Range Facilities Plan

The Oregon Public Employees Retirement System (PERS) has issued a Request for Quote (RFQ) for professional consulting services to develop a comprehensive Long-Range Facilities Plan (LRFP) for its headquarters building located at 11410 SW 68th Parkway, Tigard, Oregon. This intermediate procurement seeks consultant services to conduct a facility condition assessment, develop long-range capital planning recommendations, and engage stakeholders throughout the planning process for the approximately 65,000 square-foot facility. The scope of work encompasses site evaluations, document review, stakeholder engagement sessions, and analysis to support development of the LRFP addressing seismic resilience, sustainability, HB 3409 climate compliance, ADA accessibility, and hybrid workforce space utilization across three planning horizons (0-5 years, 5-10 years, and 10-20+ years). Key deliverables include a project work plan, existing conditions assessment, stakeholder engagement summary, scenario comparison matrices, draft and final LRFPs, and capital investment roadmaps. Contractors must demonstrate a minimum of five years of relevant LRFP experience, public sector experience, and a sound project approach/methodology. The mandatory pre-bid conference and site walk is scheduled for March 31, 2026, at 10:00 AM Pacific Time, with quotes due April 14, 2026, at 1:00 PM Pacific Time. The contract is anticipated to commence in early May 2026 with project completion targeted for June 2026, requiring work to be completed within approximately 10-12 weeks.

Contractors must be registered in OregonBuys and comply with all federal and state civil rights laws, discrimination laws, and tax compliance requirements; the RFQ documentation does not identify any specific set-aside designations for disadvantaged enterprises or other restricted categories of organizations. No incumbent vendors or current contractors are identified in the available documentation. Insurance requirements include Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, plus Automobile Liability insurance of $1,000,000. All pricing must be inclusive of travel and expenses with monthly invoicing for completed services and payment due 30 days after invoice receipt per ORS 293.462; pricing must remain valid for 60 days from the closing date and remain firm for the first-year contract period, with any subsequent price increases limited to one per 12-month period requiring 60 days' written notice. The RFQ does not specify a budget range or award value, and the contract term extends from execution through June 2026 with potential future amendments contingent on Agency need, funding availability, and contractor performance. Contact information for inquiries is provided through Ryan Ellis, Procurement & Contracts Specialist, at (503) 603-7505 or ryan.ellis@pers.oregon.gov.