PermAlert Controller Replacment

The Illinois Secretary of State is seeking bids for a PermAlert Controller Replacement project through a Request for Quote (RFQ) issued on May 19, 2025, with responses due by June 4, 2025. The procurement involves replacing a failed moisture and leak monitoring system, requiring vendors to provide comprehensive labor and materials for installing new PermAlert Controller(s). Bidders must be licensed PermAlert installers and are required to attend a mandatory pre-submission conference to remain eligible for consideration. The project scope includes installing control panels, jumper cables, and related equipment, along with startup, commissioning, training, and providing technical drawings for ILSOS Engineering Staff. The contract will have an initial term from execution through December 31, 2025, with all work to be completed no later than August 31, 2025. Evaluation criteria will focus on identifying the lowest responsive and responsible bidder, with the Secretary of State reserving the right to award the contract in whole or in part. Vendors must provide a comprehensive one-year warranty for the installed system.

The RFQ does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to comply with various state certifications, ethical standards, and procurement regulations, with potential sanctions for non-compliance or providing false information. Insurance requirements include $1,000,000 per occurrence for General Commercial Liability and Auto Liability, and Worker's Compensation Insurance as mandated by law. While no specific budget or funding source is detailed in the document, the contract will have a firm total value determined by the winning bid. The procurement appears to be focused on replacing a critical infrastructure monitoring system, suggesting the project is essential for maintaining operational safety and functionality. Potential respondents should carefully review the full RFQ document to ensure complete understanding of technical specifications, installation requirements, and compliance expectations.