PEP PANEL AND SYSTEM UPGRADE

The City of Palm Coast, Florida, operating within Glades County, issued Invitation to Bid (ITB-UT-26-29) on January 21, 2026, soliciting qualified contractors to provide construction services for PEP (Pump and Panel) system upgrades to aging residential wastewater systems. The scope of work encompasses removal and installation of PEP pump and panel components, including pumps, discharge piping, floats, wiring, electrical panels, and interior tank splice boxes at individual residential properties, with each unit representing one complete system upgrade at a single location. Contractors must complete installations within approximately 1-2 hours per unit under normal conditions while maintaining a minimum weekly production rate to be established post-award, and must submit per-unit pricing for complete PEP system upgrades and separate hourly rates for non-standard conditions and city-directed ancillary work. Required qualifications include a minimum of three years of consistent satisfactory experience, full Florida licensing and certification, current registration with the U.S. Department of Homeland Security's E-Verify system for all employees hired after January 1, 2021, professional liability and workers' compensation insurance with minimum limits of $1,000,000, and submission of three professional references other than current City employees. A mandatory pre-bid meeting is scheduled for January 28, 2026, at 10:00 a.m. at 2 Utility Drive, Palm Coast, Florida 32164, with attendance required for bid eligibility. The question deadline is February 5, 2026, at 2:00 p.m., bids must be submitted electronically through the City's Procurement Portal by February 19, 2026, at 2:00 p.m., and award will be made to the lowest priced, responsive, and responsible bidder. The contract term is one year with two optional one-year renewals, and the City will supply all materials, pump-out services, and disposal location.

The City provides a local business preference under City Code Section 2-30, allowing local vendors a 3-5% preference up to $20,000 if their bid is within that margin of the lowest bid; however, no specific set-asides for disadvantaged enterprises are identified in the solicitation documents. No incumbent vendors or current contractors are listed in the available documentation. Bidders must comply with all required certifications and forms, including conflict of interest statements, debarment certification, compliance certification, e-verify registration affidavits, and proof of insurance; additionally, bidders are prohibited from contacting any City staff, City Council members, or the City Manager regarding the solicitation prior to formal presentation and City Council vote, with any such contact resulting in bid rejection. Bidders must submit an Intent to Bid by February 18, 2026, at 2:00 p.m. EST to gain access to prepare their submission through the Bonfire Hub portal. The City does not guarantee a minimum purchase quantity, and bid security is not required for this solicitation. No specific award value or budget range is provided in the solicitation documents; however, the City reserves the right to reject any or all bids, waive formalities, or abandon the project entirely.