Pavement Condition and Photolog Data Collection Equipment (2 vans), Data Processing System, and Data Viewing System

The Wisconsin Department of Transportation (WisDOT) is seeking proposals for a comprehensive pavement management and photolog data collection system through Bid No. 510003. The procurement involves acquiring two identically equipped data collection vehicles, along with corresponding data processing, viewing, and analysis tools to collect pavement condition data across approximately 35,000 lane miles of Wisconsin roadways. The system must capture detailed road information including pavement surface imagery, longitudinal and transverse profiles, International Roughness Index (IRI), faulting, texture, and perspective photolog imagery with integrated GPS, inertial, and distance measurement capabilities. Proposals will be evaluated using a 1,000-point scoring system, with 870 points allocated to proposer information and solutions, 70 points for value-added options, and 130 points for cost. The bid submission deadline is September 21, 2017, at 2:00 PM CST, with top-scoring proposers expected to conduct product demonstrations in October 2017. The contract term will be two years from the effective purchase order date, with options to renew for up to three additional one-year periods by mutual agreement.

The solicitation includes provisions for Minority Business Enterprise (MBE) and Disabled Veteran-owned Business (DVB) proposals, which may receive up to a 5 percent preference weighting. All services must be performed within the United States, and contractors are required to maintain a minimum two-year warranty with full parts and labor coverage. The cost proposal spreadsheet anticipates a five-year implementation timeline, with bidders required to provide detailed pricing for various cost categories including labor, equipment, hardware, software, licensing, maintenance, implementation, training, and data storage. While no specific incumbent vendor is mentioned, WisDOT currently uses a fiber-optic connection in the garage and external firewire hard drives for data transfer. The agency intends to negotiate a phased payment plan based on system build, delivery, installation, training, data collection, and final acceptance, with WisDOT retaining all intellectual property and proprietary rights to collected data. International companies may bid, provided all work is performed within the United States.