Patient digital rounding and global position system

The State of West Virginia, specifically the Mildred Mitchell-Bateman Hospital in Cabell County, is seeking a comprehensive patient digital rounding and global positioning system through a competitive solicitation (ARFQ 0512 2927 MMB2500000004). The procurement involves acquiring 1,000 patient tracking bands, 130 data collection beacons, associated software, monitoring devices, and related services for patient safety and tracking. The system must integrate with the existing Care Vue Electronic Health Recording program and provide advanced capabilities including GPS tracking, geofencing, and real-time patient monitoring with specific requirements such as 15-minute safety checks, dual alert methods, and band removal detection. The solution must support monitoring a minimum of 16 patients per observer and include comprehensive support features like 7x24x365 technical support, on-site training for all shifts, and a "train the trainer" option for five nurse managers. The bid is due on June 10, 2025, at 1:30 PM EST, with a deadline for submitting questions set for June 3, 2025, at 1:30 PM, and vendors must submit bids electronically through the wvOASIS system.

The procurement is partially funded by federal funds, which requires vendors to comply with specific federal procurement provisions outlined in the attached addenda. Vendors must maintain $1 million in Commercial General Liability and Cyber Liability Insurance and be prepared to provide a performance bond if requested. The contract is structured as a term contract with an initial one-year period and potential renewals for up to 36 additional months. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the solicitation follows standard state procurement protocols that often include provisions for minority and women-owned business participation. The system is designed for an average daily census of 103 patients, with annual licensing and comprehensive support fees to be included in the bid. Vendors must be registered with WV Oasis, the Secretary of State's office, and pay the required $125 yearly fee. The hospital is tax-exempt, and the contract will be awarded to the vendor offering the lowest total cost that meets all mandatory specifications.