Parking Management ServicesBid Documents

The Indiana Department of Administration (IDOA) is seeking a parking management services contractor to operate and maintain parking facilities across five locations in Marion County, including the Washington Street Garage, Senate Avenue Garage, North Surface Lot, White River State Park Underground Garage, and White River State Park Lot. The solicitation aims to contract with a vendor capable of providing comprehensive day-to-day management of approximately 6,955 parking spaces that serve approximately 5,500 state employees on weekdays and 125,000 annual special event visitors. The contractor will be responsible for revenue collection, access control, customer service, maintenance, custodial services, and setting public parking rates, with current annual revenue expectations ranging from $3.5 to $3.9 million for Indiana Government Center facilities and $1.7 to $1.8 million for White River State Park facilities. The Request for Proposal (RFP) requires a detailed technical proposal, comprehensive operational plan, and adherence to state technology and security standards. Key dates include a pre-proposal conference on January 28, 2026, written questions due by January 30, 2026, and proposals due on February 18, 2026, at 3:00 PM Eastern Time. Proposals will be evaluated on a 100-point scale, with 50 points for Management Assessment/Quality, 30 points for Cost, and additional points for diversity commitments.

The IDOA has established specific subcontracting goals for this procurement, including 8% for Minority Business Enterprises, 11% for Women Business Enterprises, and 3% for Indiana Veteran Owned Small Businesses. Potential respondents must be registered with the Indiana Secretary of State and the Department of Administration Procurement Division, and all subcontractors must be certified on the State of Indiana Certified M/W/IVOSB list. The contract term is five years with one optional one-year renewal, potentially totaling six years. Respondents must provide detailed financial documentation, including two years of financial statements and references, and demonstrate capability to manage complex parking operations with robust technology integration. The state requires comprehensive reporting, including weekly and monthly financial statements, and maintains the right to audit and verify all revenue and expense documentation. While specific budget ranges are not explicitly stated, the current annual revenue suggests a significant operational scale, with the successful contractor expected to maintain or exceed existing revenue levels. The state will also consider economic impact on Indiana residents as part of the evaluation process, with preference given to vendors demonstrating substantial local employment and economic contribution.