Operator Certification Tracking System
Closed State & local contract opportunity Posted
- Solicitation number
- SRC0000041892
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from ohiobuys.ohio.gov. Updated .
About this opportunity
The Ohio Department of Environmental Protection is soliciting proposals for an Operator Certification Tracking System, a role-based web application to consolidate three separate regulatory services into a single modernized portal, with proposals due October 1, 2026.
The system must support the state's environmental regulatory programs and replace current disconnected services with unified functionality including operator profile management, training and exam administration, facility management and compliance tracking, certificate issuance and renewals, payment processing, and reporting. The solution is built on a Microsoft technology stack and can be hosted either in a state environment or in Azure Cloud. Key capabilities include single sign-on integration with state Active Directory, task-based dashboards, rules validation, email notification generation, and API interfaces. The vendor must convert the existing SQL Server database to PostgreSQL and perform data migration from legacy systems.
Implementation phases encompass requirements gathering and initial backlog development, environment configuration in coordination with the state IT team, application development or configuration across multiple phases, system user acceptance testing in a test environment, staff and end-user training, and production deployment. The vendor must provide 600 hours of annual software maintenance and support after go-live.
Deliverables include complete documentation, system and user administration capabilities, and operational readiness across drinking water, wastewater, lead pipe inventory, and laboratory modules. Questions and proposals should be directed to Kim Lewis, Office of Finance, at 614-369-4083 or to 50 W. Town St., Ste. 700, Columbus, Ohio 43215.
Opportunity text
Shipping will need to come directly to: State of Ohio Dept. of Environmental Protection Agency Office of Finance Attn: Kim Lewis 50 W. Town St., Ste. 700 Columbus, Ohio 43215 Contact Information Kim Lewis 614-369-4083 VENDORS MUST SUPPORT STATE ENVIRONMENTAL REGULATORY PROGRAMS OHIO OPERATOR CERTIFICATION SYSTEM Under our current model, users must access three separate services. With the new system it will consolidate existing services into a single, modernized portal. This will allow single sign-on, reports, data, inventory updates, and annual metrics. The Operator Certification Tracking System solution is a role-based web application that would allow for the management of the entire operator certificate issuance process, including training and facility management. The web application is built on a Microsoft tech stack that can be hosted in a State environment or in our Azure Cloud environment. The Operator Certification Tracking System solution includes, but is not limited to:
- Operator Profile
- Training Management
- Exam Management
- Facility Management
- Facility Compliance
- Facility Submissions/Reporting
- Drinking Water
- Monthly Operating
- Staffing
- Lead Pipe Inventories
- Labs
- A-4
- Certificate Issuance and Renewals
- Certificate Generation & Printing
- Payment Processing
- Document Library
- Task Based DashboardsWorkflows
- Rules
- Validation
- Interfaces
- Email Notification Generation
- Reporting
- Searches
- System and User Administration
- Ability to connect to the State Single-sign-On and Active
Directory Implementation
- Project Kick off
- Requirements gathering and initial backlog development
- Environment set up (Work with IT team)
- Application development or configuration - Multiple Phases
- Convert the database from SQL server to Postgresql
- Interfaces
- Data Conversion and Migration
- System UAT setup in test environment and vendor testing
- Staff and End-User Training
- UAT and updates
- Final Implementation moves to Production
Support and Maintenance
- After Go Live - 600 hours - software maintenance annually
Software Maintenance will be required yearly as long as the system is live.
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