RFQ – Ohio Operator Certification System - DDAGW - 9 15 26.docxRFQ – Ohio Operator Certification System - DDAGW - 9 15 26.docx
DOCX document 20 KB Posted
- Attached to
- Operator Certification Tracking System
- Solicitation number
- SRC0000041892
- Issued by
- Franklin County, Ohio
About this file
RFQ Summary: Ohio Operator Certification System
This Request for Quotation (RFQ) is issued by the Ohio Department of Environmental Protection Agency for the development and implementation of an Operator Certification Tracking System. The project aims to consolidate three separate regulatory services into a single modernized portal featuring single sign-on capabilities, integrated reporting, data management, inventory updates, and annual metrics. The system is a role-based web application built on a Microsoft technology stack that will manage the entire operator certificate issuance process, including operator profiles, training administration, exam management, facility management and compliance tracking, certificate generation and printing, payment processing, document libraries, task-based dashboards, workflows, rules validation, system and user administration, and reporting functions. The implementation encompasses multiple phases including project kickoff, requirements gathering, environment setup in coordination with the state IT team, application development or configuration, database conversion from SQL Server to PostgreSQL, data migration from legacy systems, system user acceptance testing, staff and end-user training, and final production deployment. Proposals are due October 1, 2026. The web application can be hosted either in a state environment or in Azure Cloud.
The vendor must provide 600 hours of annual software maintenance and support following go-live, with maintenance required yearly as long as the system remains operational. This will be awarded to the lowest responsible and responsive bidder. Bidders must be registered with the Ohio Office of Budget & Management and possess a payee/supplier ID, which can be verified at https://ohiopays.ohio.gov/. A completed Data Security form is required from all responsible bidders. The statement of work must be dated with an expiration date at least 90 days in advance and must reference the contract number and Product ID. Deliveries should be directed to Kim Lewis, Office of Finance, at the Ohio Department of Environmental Protection Agency, 50 W. Town St., Suite 700, Columbus, Ohio 43215, with contact available at 614-369-4083.
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RFQ – Ohio Operator Certification System - DDAGW AN ACTUAL Statement of Work (SOW) WILL NEED TO BE ATTACHED IN OHIOBUYS SOW needs to be dated with expiration at least 90-days out Please reference contract # and Product ID # on SOW Bidder must be registered with the Office of Budget & Management (OBM) and have received a payee / supplier ID. If unsure, you can verify at https://ohiopays.ohio.gov/ Data Security form is a required attachment for responsible bidders.
This will be awarded to the lowest, responsible, and responsive bidder.
Statement of Work (SOW) is for the Ohio Environmental Protection Agency Shipping will need to come directly to:
State of Ohio Dept. of Environmental Protection Agency Office of Finance Attn: Kim Lewis 50 W. Town St., Ste. 700 Columbus, Ohio 43215
Contact Information Kim Lewis 614-369-4083
VENDORS MUST SUPPORT STATE ENVIRONMENTAL REGULATORY PROGRAMS
OHIO OPERATOR CERTIFICATION SYSTEM
Under our current model, users must access three separate services. With the new system it will consolidate existing services into a single, modernized portal. This will allow single sign-on, reports, data, inventory updates, and annual metrics.
The Operator Certification Tracking System solution is a role-based web application that would allow for the management of the entire operator certificate issuance process, including training and facility management. The web application is built on a Microsoft tech stack that can be hosted in a State environment or in our Azure Cloud environment. The Operator Certification Tracking System solution includes, but is not limited to:
· Operator Profile
· Training Management
· Exam Management
· Facility Management
· Facility Compliance
· Facility Submissions/Reporting
· Drinking Water
· Monthly Operating
· Staffing
· Lead Pipe Inventories
· Labs
· A-4
· Certificate Issuance and Renewals
· Certificate Generation & Printing
· Payment Processing
· Document Library
· Task Based DashboardsWorkflows
· Rules
· Validation
· Interfaces
· Email Notification Generation
· Reporting
· Searches
· System and User Administration
· Ability to connect to the State Single-sign-On and Active Directory
Implementation
· Project Kick off
· Requirements gathering and initial backlog development
· Environment set up (Work with IT team)
· Application development or configuration – Multiple Phases
· Convert the database from SQL server to Postgresql
· Interfaces
· Data Conversion and Migration
· System UAT setup in test environment and vendor testing
· Staff and End-User Training
· UAT and updates
· Final Implementation moves to Production
Support and Maintenance
· After Go Live – 600 hours – software maintenance annually Software Maintenance will be required yearly as long as the system is live.
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