Online Data Base, non-IT

The Oklahoma Health Care Authority (OHCA) is seeking a comprehensive online medical research database subscription through a Request for Proposal (Solicitation #EV00000674) to support medical and dental decision-making for the Chief Medical Office. The procurement requires an unbiased research database covering healthcare technologies, medical devices, drugs, pharmaceuticals, diagnostic radiology testing, and genetic molecular laboratory testing. The database must include a robust grading/rating system for evidence strength, independent research, evidence-based product comparisons, and trend tracking capabilities, with unlimited access for 30-40 staff members. Mandatory requirements include providing contextual clinical evidence interpretations, supporting informed decision-making, developing best practice guidelines, and ensuring patient care improvements through safety, quality, and cost-effectiveness assessments. The contract will be a five-year subscription starting July 1, 2025, with potential statewide application, and will be evaluated using a best value criterion considering price, technical response, and a required product demonstration webinar. Bidders must submit responses through the Oklahoma Supplier Portal by 3:00 p.m. Central Standard Time on April 2, 2025, with the last day to submit questions being March 26, 2025. The proposal must remain a firm offer for a minimum of 120 days after the response due date.

The solicitation appears open to various businesses, with specific provisions for service-disabled veteran-owned enterprises and opportunities for diverse vendors. Bidders must be registered with the Oklahoma Secretary of State and provide proof of workers' compensation insurance, with options for exemption under certain conditions. Potential respondents must demonstrate at least 36 months of relevant service experience, and incomplete or blank responses may result in proposal disqualification. The contract requires substantial insurance coverage, including $2 million in Commercial General Liability Insurance, $2 million in Directors and Officers Insurance, and $10 million in Security and Privacy Liability insurance. While specific budget ranges are not explicitly detailed in the documents, the pricing will be submitted using a structured cost sheet with annual subscription options. Vendors must ensure all data functions and health information are performed and accessed within the continental United States, with comprehensive security and privacy safeguards. The contract includes provisions for potential withholding of up to 15% of invoice amounts to ensure proper contract execution and turnover.