On-Call Saw Cutting and Core Drilling

The City of Palo Alto Utilities Department is requesting bids for a 5-year on-call blanket purchase order contract for saw cutting pavement and core drilling services, with bids due July 30, 2026 at 3:00 p.m. and questions due July 16, 2026 at 1:00 p.m. The contractor must hold a valid California Contractor's License in Class A or C-61 Limited Specialty classification and be registered with the California Department of Industrial Relations to perform public work; prevailing wage compliance under California Labor Code Sections 1720 et seq. is mandatory.

Scope covers labor, equipment, materials, traffic control, cleaning, travel, and invoicing for pavement saw-cutting (measured per linear foot) and core drilling in 4-inch, 6-inch, and 8-inch diameters (measured per unit). Work occurs during normal hours (Monday–Friday, 8 a.m.–6 p.m.) and non-normal hours, with the contractor required to perform work within five working days of call-out at various locations within Palo Alto. Estimated annual quantities include approximately 5,000 linear feet of saw-cut and 35 total core drills (20 at 4-inch, 10 at 6-inch, 5 at 8-inch) during normal hours, with smaller non-normal quantities. Pricing is unit-based with formula-driven adjustments for actual pavement thickness variance from the bid standard (6-inch asphalt concrete overlaying 6-inch Portland cement concrete).

The annual contract amount does not exceed $400,000 per year over five years. Work commences November 1, 2026. A 10% bid bond is required for bids exceeding $25,000, with performance and payment surety bonds of 100% of the contract sum due within ten business days of award. Liquidated damages are assessed at $500 per day for failure to meet contracted timelines. The City retains 5% of each progress payment, releasing retention within 60 days following the end of each one-year period. The City reserves the right to award to the lowest responsive and responsible bidder and may reject all bids.