BID_FORM_5_Year.docx

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Attached to
On-Call Saw Cutting and Core Drilling
Solicitation number
IFB197897
Issued by
Santa Clara County, California

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This is a bid form for the City of Palo Alto, California, issued by the Utilities Department, Water Gas Wastewater Operations Division for a 5-year on-call saw cutting pavement and core drilling services contract. The City seeks a contractor to provide labor, equipment, materials, and transportation for pavement saw-cutting and core drilling services to support utility construction activities, including new service installations and abandonment of existing services. Services must be performed during normal working hours (Monday through Friday, 8 AM to 6 PM) unless otherwise authorized. Expected work volume includes approximately 24 job sites monthly with cuts typically ranging between 12 and 200 lineal feet per site. The bid form establishes a five-year contract term with separate pricing sections for each year, with an annual contract amount not to exceed $400,000 per year.

The bid pricing structure requires contractors to submit firm fixed unit prices for ten categories of work repeated across all five contract years: saw-cutting pavement with 6-inch AC overlaying 6-inch PCC during normal and non-normal working hours, core drilling (4-inch, 6-inch, and 8-inch diameter) during normal and non-normal working hours, and AC and PCC allowance factors. Bidders must provide unit prices per linear foot for saw-cutting, per each for core drilling, and per inch per linear foot for allowance factors. The bid form includes a formula-based adjustment mechanism where actual unit prices for billing are calculated by applying allowance factors to compensate for differences between actual pavement thicknesses and the 6-inch AC overlaying 6-inch PCC bid standard. All pricing must include applicable taxes, profit, insurance, bonds, and overhead costs.

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File Type Posted
On-Call_Saw_Cutting_and_Core_Drilling_(Addendum_#1_Revision).pdf PDF
On-Call_Saw_Cutting_and_Core_Drilling.pdf PDF
Performance_Bond.docx DOCX document
Bid_Bond_Form.docx DOCX document
Payment_Bond.docx DOCX document
CONTACT_TEMPLATE_Task_Order_Construction_Contract_Template_clean.pdf PDF

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**BID FORM

City Council/City Manager Name of Company ______________________________ City of Palo Alto Palo Alto, California

In response to this Invitation For Bids (IFB), the undersigned, as Bidder, declares that the only persons or parties interested in this Bid as principals are those named herein; that this Bid is made without collusion with any other person, firm or corporation; that the Bidder has carefully examined the location of the proposed work and the plans and specifications herein referred to; and that the Bidder proposes and agrees, if this Bid is accepted, to contract with the City of Palo Alto (City), to provide all necessary materials, equipment, tools, apparatus, and other means of transport services, and to do all the Work and comply with all the specified requirements in this IFB, in the manner herein prescribed and for the prices stated in the following Bid:

Project Title: On-Call Saw Cutting Pavement and Core Drilling Services (5-Year Contract) Invitation for Bids (IFB) Number:

Provide labor, equipment, material, transportation and applicable taxes, profit, insurance, bonds and other overhead to perform the Work in accordance with the service scope, herein. The City intends to issue a Blanket Purchase Order for the purchase of services on an as-needed basis. The annual contract amount is not to exceed $400K per year.

Pavement type (AC, PCC, or AC overlaying PCC) and thicknesses vary throughout the City. Most of the work requests is expected to be for cuts between 12 and 200 lineal feet per job site, with an average of 24 job sites each month. Work should be performed during normal work hours (Monday through Friday between 8 AM and 6 PM) unless otherwise authorized.

Bid Quantity reflected in each Bid Item below is for bidding purposes only. The actual quantities can increase or decrease significantly depending on Operational needs. The unit cost must be a firm fixed price. The unit price per linear foot (L.F.) for saw cutting bid items shall be based on pavement thicknesses of 6-inch AC overlaying 6-inch PCC. Allowance factors will be applied to compensate for the difference between the actual pavement thicknesses and the bid pavement thicknesses saw-cut. The allowance factor ACaf is for asphaltic concrete (AC) and the allowance factor PCCaf is for Portland cement concrete (PCC). These two allowance factors in dollars per inch thickness per linear foot saw-cut ($/inch/L.F.) will either be added to or deducted from the Bid Unit Price, based on the difference between the actual and bid pavement thicknesses.

Please pay special attention: The actual unit price used for billing purpose should be calculated based on the actual pavement thicknesses saw-cut, using the formula listed below.

Formula for calculating the actual unit price for billing purpose:

AUP = BUP + [ACaf x (actual AC thickness - bid AC thickness)] + [PCCaf x (actual PCC thickness - bid PCC thickness)]

Where AUP ($/L.F.) = Actual Unit Price for billing purpose BUP ($/L.F.) = Bid Unit Price for bidding purpose ACaf ($/inch/L.F.) = Bid AC Allowance Factor PCCaf ($/inch/L.F.) = Bid PCC Allowance Factor

A: Base Bid – Year 1:

BID ITEM
APPROX.QTY.
UNIT
DESCRIPTION, WITH UNIT PRICE IN WORDS

(EACH BID ITEM SHALL INCLUDE ALL APPLICABLE TAXES, PROFIT, INSURANCE, BONDS, AND OTHER OVERHEAD)

UNIT PRICE
TOTAL

ITEM PRICE

1
5,000
L.F.
Saw-cut pavement with 6-inch AC overlaying 6-inch PCC during normal working hours (BUP)
$
$
2
20
Each
4-inch diameter core drill during normal work hours
$
$
3
10
Each
6-inch diameter core drill during normal work hours
$
$
4
5
Each
8-inch diameter core drill during normal work hours
$
$
5
200
L.F.
Saw-cut pavement with 6-inch AC overlaying 6-inch PCC during non-normal working hours (BUPOT)
$
$
6
1
Each
4-inch diameter core drill during non-normal work hours
$
$
7
1
Each
6-inch diameter core drill during non-normal work hours
$
$
8
1
Each
8-inch diameter core drill during non-normal work hours
$
$
9
20,000
Inch/L.F.
AC Allowance Factor (ACaf) for saw-cutting during normal and non-normal work hours
$
$
10
20,000
Inch/L.F.
PCC Allowance Factor (PCCaf) for saw-cutting during normal and non-normal work hours
$
$

Total for Base Bid – Year 1 (items 1 through 10)

(Total in words:______________________________________________________)

B: Base Bid – Year 2:

BID ITEM
APPROX.QTY.
UNIT
DESCRIPTION, WITH UNIT PRICE IN WORDS

(EACH BID ITEM SHALL INCLUDE ALL APPLICABLE TAXES, PROFIT, INSURANCE, BONDS, AND OTHER OVERHEAD)

UNIT PRICE
TOTAL

ITEM PRICE

11
5,000
L.F.
Saw-cut pavement with 6-inch AC overlaying 6-inch PCC during normal working hours (BUP)
$
$
12
20
Each
4-inch diameter core drill during normal work hours
$
$
13
10
Each
6-inch diameter core drill during normal work hours
$
$
14
5
Each
8-inch diameter core drill during normal work hours
$
$
15
200
L.F.
Saw-cut pavement with 6-inch AC overlaying 6-inch PCC during non-normal working hours (BUPOT)
$
$
16
1
Each
4-inch diameter core drill during non-normal work hours
$
$
17
1
Each
6-inch diameter core drill during non-normal work hours
$
$
18
1
Each
8-inch diameter core drill during non-normal work hours
$
$
19
20,000
Inch/L.F.
AC Allowance Factor (ACaf) for saw-cutting during normal and non-normal work hours
$
$
20
20,000
Inch/L.F.
PCC Allowance Factor (PCCaf) for saw-cutting during normal and non-normal work hours
$
$

Total for Base Bid – Year 2 (items 11 through 20)

C: Base Bid – Year 3:

BID ITEM
APPROX.QTY.
UNIT
DESCRIPTION, WITH UNIT PRICE IN WORDS

(EACH BID ITEM SHALL INCLUDE ALL APPLICABLE TAXES, PROFIT, INSURANCE, BONDS, AND OTHER OVERHEAD)

UNIT PRICE
TOTAL

ITEM PRICE

21
5,000
L.F.
Saw-cut pavement with 6-inch AC overlaying 6-inch PCC during normal working hours (BUP)
$
$
22
20
Each
4-inch diameter core drill during normal work hours
$
$
23
10
Each
6-inch diameter core drill during normal work hours
$
$
24
5
Each
8-inch diameter core drill during normal work hours
$
$
25
200
L.F.
Saw-cut pavement with 6-inch AC overlaying 6-inch PCC during non-normal working hours (BUPOT)
$
$
26
1
Each
4-inch diameter core drill during non-normal work hours
$
$
27
1
Each
6-inch diameter core drill during non-normal work hours
$
$
28
1
Each
8-inch diameter core drill during non-normal work hours
$
$
29
20,000
Inch/L.F.
AC Allowance Factor (ACaf) for saw-cutting during normal and non-normal work hours
$
$
30
20,000
Inch/L.F.
PCC Allowance Factor (PCCaf) for saw-cutting during normal and non-normal work hours
$
$

Total for Base Bid – Year 3 (items 21 through 30)

D: Base Bid – Year 4:

BID ITEM
APPROX.QTY.
UNIT
DESCRIPTION, WITH UNIT PRICE IN WORDS

(EACH BID ITEM SHALL INCLUDE ALL APPLICABLE TAXES, PROFIT, INSURANCE, BONDS, AND OTHER OVERHEAD)

UNIT PRICE
TOTAL

ITEM PRICE

31
5,000
L.F.
Saw-cut pavement with 6-inch AC overlaying 6-inch PCC during normal working hours (BUP)
$
$
32
20
Each
4-inch diameter core drill during normal work hours
$
$
33
10
Each
6-inch diameter core drill during normal work hours
$
$
34
5
Each
8-inch diameter core drill during normal work hours
$
$
35
200
L.F.
Saw-cut pavement with 6-inch AC overlaying 6-inch PCC during non-normal working hours (BUPOT)
$
$
36
1
Each
4-inch diameter core drill during non-normal work hours
$
$
37
1
Each
6-inch diameter core drill during non-normal work hours
$
$
38
1
Each
8-inch diameter core drill during non-normal work hours
$
$
39
20,000
Inch/L.F.
AC Allowance Factor (ACaf) for saw-cutting during normal and non-normal work hours
$
$
40
20,000
Inch/L.F.
PCC Allowance Factor (PCCaf) for saw-cutting during normal and non-normal work hours
$
$

Total for Base Bid – Year 4 (items 31 through 40)

E: Base Bid – Year 5:

BID ITEM
APPROX.QTY.
UNIT
DESCRIPTION, WITH UNIT PRICE IN WORDS

(EACH BID ITEM SHALL INCLUDE ALL APPLICABLE TAXES, PROFIT, INSURANCE, BONDS, AND OTHER OVERHEAD)

UNIT PRICE
TOTAL

ITEM PRICE

41
5,000
L.F.
Saw-cut pavement with 6-inch AC overlaying 6-inch PCC during normal working hours (BUP)
$
$
42
20
Each
4-inch diameter core drill during normal work hours
$
$
43
10
Each
6-inch diameter core drill during normal work hours
$
$
44
5
Each
8-inch diameter core drill during normal work hours
$
$
45
200
L.F.
Saw-cut pavement with 6-inch AC overlaying 6-inch PCC during non-normal working hours (BUPOT)
$
$
46
1
Each
4-inch diameter core drill during non-normal work hours
$
$
47
1
Each
6-inch diameter core drill during non-normal work hours
$
$
48
1
Each
8-inch diameter core drill during non-normal work hours
$
$
49
20,000
Inch/L.F.
AC Allowance Factor (ACaf) for saw-cutting during normal and non-normal work hours
$
$
50
20,000
Inch/L.F.
PCC Allowance Factor (PCCaf) for saw-cutting during normal and non-normal work hours
$
$

Total for Base Bid – Year 5 (items 41 through 50)

A. Base Bid – Year 1 Total (items 1 through 10)…………………………………………………….$____________________
B. Base Bid – Year 2 Total (items 11 through 20)……………………………………………..…..$____________________
C. Base Bid – Year 3 Total (items 21 through 30)…………………………………………..……$____________________
D. Base Bid – Year 4 Total (items 31 through 40)…………………………………………..……$____________________
E. Base Bid – Year 5 Total (items 41 through 50)…………………………………………..……$____________________

GRAND TOTAL (items 1 through 50)…………………………………………………………………… $____________________

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