On-Call Pump Station Maintenance and Repair

Castle Pines Village Metropolitan District is requesting proposals for on-call pump station maintenance and repair services on a non-exclusive, multiple-award basis with proposals due September 4, 2026 at 2:00 p.m. MST. The District intends to award agreements to two qualified contractors. Questions are due August 26, 2026.

The scope spans eight District facilities (two water treatment plants, two booster pump stations, one transfer pump station, and three lift stations) and includes diagnosis and repair of vertical turbine, centrifugal, and peristaltic pumps; Variable Frequency Drive (VFD) diagnosis, repair, and reprogramming with PID control loop tuning; associated electrical and wiring work; pressure-transducer and flow-meter calibration; and both emergency (unscheduled) and preventive-maintenance services. The District excludes full station design, capital replacement of major structural assets, and SCADA programming outside VFD and PID parameters unless separately authorized in writing. Contractors must meet a four-hour emergency response time requirement for 24/7/365 availability and confirm non-emergency scheduling within one business day.

Compensation is structured as fully burdened hourly labor rates itemized by job category (service technician, licensed electrician, supervisor/lead technician, apprentice/helper) with separate rates for standard hours (Monday–Friday, 7 a.m. to 5 p.m.), after-hours/weekend service, and holiday/emergency response. Contractors propose a not-to-exceed materials and parts markup percentage above cost and may propose minimum trip or service charges; mobilization, standby, and retainer fees are prohibited unless separately negotiated. Pricing remains firm for the initial contract term.

Evaluation criteria weight Project Understanding (25%), Qualifications and Experience (50%), and Rate Schedule (25%). Qualifications assessment emphasizes relevant experience with specified pump types and VFD makes/models, manufacturer-specific training, and verifiable municipal or industrial client references from the past five years. Contractors must certify appropriate insurance, OSHA and confined-space entry compliance, and designate a licensed electrician to perform or supervise electrical work under Colorado licensing requirements. The District reserves the right to add or remove facilities during the contract term and assigns work at its sole discretion.