On-Call Labor Compliance Services

The City of Pasadena is requesting proposals for on-call labor compliance consultant services supporting the Department of Public Works—Engineering Division on Capital Improvement Program projects, with proposals due November 18, 2026, at 2:00 p.m. (hard copies due within three business days thereafter) and questions due November 10, 2026, at 5:00 p.m.

The scope requires consultants to educate, assist, monitor, and enforce prevailing wage compliance across Davis-Bacon Act, California Prevailing Wage laws, and the City of Pasadena Living Wage Ordinance. Core responsibilities include verification of workforce classifications, prevailing wage payment validation by contractors and subcontractors, certified payroll reporting review, on-site interviews, apprentice ratio monitoring, and good faith effort tracking across CIP projects of varying contract size and complexity.

Applicants must submit five project references documenting similar prevailing wage compliance experience and complete a Relevant Experience Form. Proposals must include a technical component (50 pages maximum, 12-point font, standard 8.5" × 11" format) and a separate price proposal. The City will award one or multiple contracts utilizing task orders on an as-needed basis; the contract does not guarantee minimum work or compensation.

Each selected consultant enters into a five-year master services agreement with a contract amount of $150,000 per agreement. The initial term runs five years from execution with two optional one-year extension periods subject to City Manager approval. Compensation may be fixed-price not to exceed the specified amount or time-and-materials with direct labor costs paid at specified rates plus reimbursable expenses (printing, postage, telephone, travel, computer usage). Price proposals may include unit pricing; contractors may request annual increases not exceeding the Los Angeles-Long Beach-Anaheim Consumer Price Index. Payment is due within thirty days of invoice approval.

The City of Pasadena Living Wage Ordinance and Pasadena Minimum Wage Ordinance apply. Professional liability insurance of $2 million per occurrence/$2 million aggregate is required before award, along with Commercial General Liability ($1 million per occurrence/$2 million aggregate), Automobile Liability ($1 million per accident), and Workers' Compensation/Employer's Liability ($1 million per accident). All insurance must name the City as additional insured and carry A:VII or better A.M. Best rating.

Required submissions include Conflict of Interest Disclosure, Disqualification Disclosure, Non-Collusion Declaration, Federal Required Certification (44 C.F.R. Part 18), Lobbying Activities Disclosure (SF-LLL), Taxpayer Protection Amendment Disclosure, Pasadena Business License verification, California Department of Industrial Relations certification for public works, Unique Entity ID registration, and Designated Representatives and Key Personnel form. Delivery of services is due within ninety days of purchase order receipt.