On-Call Flooring Services

Contra Costa County Public Works Department is requesting proposals for On-Call Flooring Services across more than 200 County facilities throughout Contra Costa County, with proposals due October 16, 2026 at 3:00 p.m. PDT. The County intends to award between one and three contracts. Qualified contractors must hold a current California C-15 Flooring Contractor's license and comply with California prevailing wage requirements for public works projects.

Scope includes maintenance and repair of existing flooring; removal, demolition, haul-away, and disposal; and installation of wood, vinyl, luxury vinyl tile, vinyl composition tile, carpet, and optional specialty flooring such as epoxy, urethane cement, and polished concrete. Contractors must respond to service requests within 48 hours for standard work and within two hours for emergency situations, available 24 hours a day, seven days a week. Staff must be bonded and OSHA-trained. Proposers must hold five years of relevant flooring service experience and register with the California Department of Industrial Relations, providing certified payroll records.

Pricing must be submitted on an hourly labor rate basis with separate markup percentages for parts and materials, equipment rental, and subcontracted work. Rates remain fixed during the first contract year; annual increases at contract anniversary are limited to the San Francisco Bay Area Consumer Price Index plus 2 percent. Hourly rates are inclusive of travel, mileage, fuel, and related costs with no separate trip or service call fees permitted. Payment terms are Net 30 days or best offer.

The initial contract term is three years, followed by two optional one-year renewals for a potential total contract period of five years. Evaluation criteria are qualifications and experience (35 points), technical approach and understanding of scope (25 points), price proposal (20 points), references and past performance (5 points), and capacity and responsiveness (15 points). Written questions are due October 7, 2026. No pre-bid conference is scheduled. All proposals must be submitted electronically through BidnetDirect.com.