Bid Notice.pdf

On-Call Flooring Services Solicitation No.: RFP_F-Contr-0000000284 pg. 1

Contra Costa County

REQUEST FOR PROPOSAL (RFP)

For

Solicitation #: RFP_F-CONTR-0000000284

Release Date: September 23, 2026 Proposal Due Date: October 16, 2026

No later than 3:00 P.M. PDT

Contact: Bryanna Alvarez, Buyer II

CONTRA COSTA COUNTY

PURCHASING SERVICES

255 GLACIER DR, BLDG 500

MARTINEZ, CALIFORNIA 94553

Solicitation No.: RFP_F-Contr-0000000284 pg. 2

General Information:

The Contra Costa County Public Works Department is soliciting proposals from qualified and experienced firms (Contractor) to provide On-Call Flooring Services for all County facilities as directed by the Contra Costa County Public Works Department.

Proposal Submission:

RFP release date: September 23, 2026

Last date to submit written questions: October 07, 2026, no later than 3:00 P.M. PDT

RFP due date: October 16, 2026, no later than 3:00 P.M. PDT

Proposals will not be accepted after the date and time stated above. Incomplete proposal or proposals that do not conform to the requirements specified herein will not be considered.

Issuance of the RFP does not obligate the County to award a contract, nor is the County liable for any costs incurred by the proposer in the preparation and submittal of proposals for the subject work. The County retains the right to award all or parts of this contract to several bidders, to not select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the proposer has read the RFP and understands all the requirements and conditions.

Questions:

To ensure a fair, transparent, and competitive procurement process, all questions regarding the RFP will be accepted through the BidnetDirect.com site only. The deadline for submitting questions for this RFP is on or before October 07, 2026, no later than 3:00 PM PDT.

The County is committed to providing timely, accurate, and consistent responses to all questions received, ensuring that all Offerors have equal access to the same information throughout the procurement process. All questions will be answered and disseminated to those registered on the BidnetDirect.com website. Contact customer service if you need technical assistance with any part of the bid process; call 800-835-4603, Option 2.

All QuesƟons:

The purpose of the quesƟon period is to clarify legiƟmate objecƟves in the solicitaƟon documents. The County reserves the right to disregard quesƟons that appear to be generic, automaƟcally generated, or not reflecƟve of a reasonable review of the RFP. Respondents are encouraged to ensure all quesƟons reflect their understanding of the project and the specific requirements of this solicitaƟon.

Pre-Bid Conference:

There is no pre-bid conference for this RFP.

Solicitation No.: RFP_F-Contr-0000000284 pg. 3

Table of Contents

Page

Section I: Introduction

Section II: Requirements and Qualifications

Section III: Instructions to Proposers

Section IV: Scope of Work

Section V: Evaluation and Selection Process

Section VI: Billing and Invoicing

Exhibits Attachments Exhibit A – Statement of Experience Attachment A – Addendum

Acknowledgement Exhibit B – Proposal Price Attachment B – CCC General Terms &

Conditions Exhibit C – Customer References Exhibit D – Anti-Collusion Statement

Solicitation No.: RFP_F-Contr-0000000284 pg. 4

Section I: Introduction

A. Purpose The County is soliciting proposals from qualified and experienced firm to provide On-Call Flooring Services as detailed in this RFP under Section IV, Scope of Work.

B. Objective

The County’s objective is to select a contractor who will be able to provide the most effective; highest quality of service and product to meet the County’s on-call flooring services.

C. Background Contra Costa County Public Works is soliciƟng bids for On-Call Flooring Services Contract(s) for repair and replacement of flooring to support maintenance of various County faciliƟes. The Public Works Department intends to award at least one (1), but not more than three (3) Contracts.

D. Period of Agreement The initial term of any agreement awarded as a result of this RFP will be for three (3) years, with two (2) one-year optional renewals upon the mutual agreement of the Contractor and the County, for a total potential term of five (5) years.

E. Calendar of Events

Event Date

RFP Release date

September 23, 2026

Last date to submit written questions

October 07, 2026, no later than 3:00 P.M. PDT

RFP due date

October 16, 2026, no later than 3:00 P.M. PDT

F. Correspondence

As of the issuance of this RFP, vendors are specifically directed not to contact County personnel for meetings, conferences or technical discussions related to this RFP. Questions to this RFP must be submitted via BidnetDirect.com medium. Failure to adhere to this policy may result in disqualification of the vendor.

G. Addenda Knowledge All bidders shall acknowledge receipt of any amendments to this bid event by returning a signed copy with the bid. Failure to acknowledge receipt of any amendments may render

Solicitation No.: RFP_F-Contr-0000000284 pg. 5 the proposal to be non-responsive. Changes to this bid event shall be issued only by the County. See attachment A.

Solicitation No.: RFP_F-Contr-0000000284 pg. 6

Section II: Requirements and Qualifications

The County is committed to selecting qualified, experienced, and reliable contractors capable of delivering the repair and maintenance services described in this RFP in a professional, timely, and cost-effective manner. To ensure the selected Contractor(s) possess the necessary expertise and capacity to perform the required scope of work, all Offerors must demonstrate that they meet the minimum qualifications set forth in this Section.

A. Proposer shall have a proven track record of successfully providing the services described in the Scope of Work for a minimum of five (5) years, including experience installing premium-quality commercial flooring products (e.g., Tarkett, Mondo, Nora, or comparable).

B. Proposer shall have demonstrated expertise across the full range of flooring removal, installation, and repair services.

C. Proposer shall hold all applicable federal, state, and County licenses required to perform the work, including a current California C-15 Flooring Contractor's license and any specialty licenses required for the scope of work.

D. Proposer shall employ skilled, qualified, and where applicable, certified staff with hands-on experience across all aspects of flooring removal, installation, and repairs.

E. Proposer shall maintain all required state and local licenses and insurance in good standing for the full term of the Contract.

F. Upon request, Proposer shall furnish a certificate of commercial general liability insurance conforming to County requirements.

Solicitation No.: RFP_F-Contr-0000000284 pg. 7

Section III: Instructions to Proposers

This Section provides all Offerors with the mandatory instructions, requirements, and procedures governing the preparation, formatting, and submission of proposals in response to this RFP. All Offerors are strongly advised to read this Section in its entirety before preparing their proposals.

Proposals that do not conform to the instructions and requirements set forth herein may be deemed non-responsive and disqualified from further consideration without evaluation. The Agency assumes no responsibility for proposals that are submitted incorrectly, incompletely, or in a format that does not comply with these instructions.

The County’s goal is to receive well-organized, complete, and responsive proposals that allow the evaluation committee to fairly and accurately assess each Offeror's qualifications, technical approach, and cost proposal. Adherence to these instructions is essential to achieving that goal and ensuring the integrity of the competitive procurement process.

A. Format Respondents shall submit proposals which are concise and which specifically respond to the specifications posted in this RFP. Each proposal shall be submitted with a cover letter signed by an authorized person and the following documents:

a. Cover Letter – Signed by an authorized representative of the company

b. Proposal – within a maximum of 15 pages, no smaller than 12-point font, describe specific capabilities, experience, approaches and proposed methodologies that demonstrate a clear understanding of the nature of the work to be performed described in Section IV under Scope of work

c. Statement of Experience – See Exhibit A

d. Price Proposal – See Exhibit B

e. Customer References – See Exhibit C

f. Anti-Collusion Statement – See Exhibit D

g. Addenda Acknowledgement – See Attachment A

h. Federal, State, and local permits and licenses

i. Certificate of Insurance with Endorsement Letter

B. Proposal Submission

a. Response to this RFP MUST be submitted electronically through the BidnetDirect.com web site – NO EXCEPTION

b. Late submittals WILL NOT be accepted – NO EXCEPTION

c. Fax submittals WILL NOT be accepted – NO EXCEPTION

C. Customer References

Respondents shall provide a minimum of three (3) references. See Exhibit C.

D. Licenses and Permits

Solicitation No.: RFP_F-Contr-0000000284 pg. 8

Respondents shall possess all licenses, registrations and permits required by the State of California and the County of Contra Costa. Such licenses and permits are to be submitted to the County with the proposal.

E. Proposal Expenses Respondents shall be fully responsible for all costs incurred in the development and submission of this RFP.

F. Proposer Responsibility The bidder assumes sole responsibility for the complete effort required in submitting a bid proposal in response to this RFP. No special consideration will be given after bid proposals are opened because of a proposer’s failure to be knowledgeable as to all of the requirements of this RFP.

G. Interpretation Should any discrepancies, omissions, or doubt as to their meaning be found in the RFP specifications or requirements, the Respondent shall notify the County in writing through the BidnetDirect.com website. The County will send written instructions or addenda to all participants in the RFP process. The County shall not be responsible for oral interpretations.

H. Reservation The County reserves the right to do the following at any time and for its own convenience, at its sole discretion:

To reject any and all proposals without indicating any reasons for such rejection Terminate this RFP and issue a new RFP anytime thereafter Extend any or all deadlines specified in the RFP, including deadlines for accepting proposals by issuing an Addendum at any time prior to the deadline for receipt of responses to the RFP

Procure any services specified in the RFP by other means Disqualify any Respondent on the basis of any real or perceived conflict of interest or evidence of collusion that is disclosed by the proposal or other data available to the County. Such disqualification is at the sole discretion of the County

Reject the proposal of any Respondent that is in breach of or in default under any other agreement with the County

Reject any Respondent deemed by the County to be non-responsive, unreliable, unqualified or non-responsible

I. Truth and Accuracy of Representation False, misleading, incomplete, or deceptively unresponsive statements in connection with a proposal shall be sufficient cause for rejection of the proposal.

Solicitation No.: RFP_F-Contr-0000000284 pg. 9

J. Sub-Contract and Assignment The Contract binds the heirs, successors, assigns and representatives of Contractor. Prior written consent of the County, subject to any required state or federal approval, is required before the Contractor may enter into subcontracts for any work contemplated under the Contract, or before the Contractor may assign the Contract or monies due or to become due, by operation of law or otherwise.

K. Addenda No one is authorized to amend any of these documents in any respect by an oral statement or to make any representation or interpretation in conflict with their provisions. Any changes to these documents will be issued in writing via Addenda to be posted on BidnetDirect.com website.

L. Addenda Acknowledgement All addenda shall include an acknowledgement of receipt that must be returned. The addenda must be signed and attached to the final response. Failure to attach any addendum may result in the rejection of the response. See Attachment A.

M. Non-Collusion By submitting a signed proposal, Offeror certifies that there has been no collusion with any other Offeror. Reasonable grounds for believing Offeror has an interest in more than one proposal will result in rejection of all proposals in which the Offeror has an interest.

Any party to collusion may not be considered in future proposals for the same or similar work. See Exhibit D attached.

Solicitation No.: RFP_F-Contr-0000000284 pg. 10

Section IV: Scope of Work

Contractor shall provide flooring services at County facilities under the terms of this bid. Contractor shall provide all technical and professional services, including labor, equipment, test equipment, tools, transportation, and supervision necessary to provide the services as directed and determined by Contra Costa County Public Works Department Facilities (“County”) staff.

1. General Contractor shall perform the Services set forth in this bid upon the request of County staff, which may include without limitation: maintenance, repair, demo, haul away and installation of wood, sheet vinyl, LVT, carpet, and rubber, flooring. Services may be required in interior or exterior areas and may involve working around or relocating furniture, equipment, debris, or other obstacles as necessary to complete the work. The Services may be performed in Emergency Situations (as defined below) or on an estimate-prepared basis as described below.

2. Additional Services.

Contractors who can maintain, repair, demo, haul away, and/or install epoxy, urethane cement, cementitious overlay/underlay, grind & seal, or polish flooring is a plus but not required for this bid.

3. Project Description – Services to be provided on an as needed (on-call) basis Provide routine maintenance and emergency repair of flooring throughout the Contra Costa County as requested. Maintenance and repairs may include, but are not limited to, the following:

1. Maintenance and repair of existing flooring;

2. Removal and demolition of existing flooring;

3. Haul-away and disposal of removed flooring materials and related debris;

4. Installation and replacement of wood flooring;

5. Installation and replacement of vinyl flooring, including Luxury Vinyl Tile (LVT), Vinyl

Composition Tile (VCT), and vinyl flooring with integral coved base;

6. Installation and replacement of carpet, including carpet tile, and broadloom carpet;

7. Installation and replacement of urethane cement, epoxy, and cementitious underlay/overlay flooring (requested but not required to bid);

8. Installation and replacement of grind & seal or polish concrete flooring (requested but not required to bid);

9. Preparation of flooring surfaces prior to installation or repair;

10. Moving and/or repositioning of furniture, equipment, materials, or other obstacles as necessary to perform the Services;

11. Cleaning of work areas before, during, and/or after completion of the Services;

12. Other related flooring services as requested by County staff.

Solicitation No.: RFP_F-Contr-0000000284 pg. 11

4. Contractor Experience Contractor shall have experience installing various types of flooring, including but not limited to LVT, carpet tile, broadloom carpet, VCT, and vinyl flooring with integral coved base. Experience with urethane cement, epoxy, grind & seal or polish concrete flooring is a plus but not a requirement. Contractor shall also have experience in floor preparation, including repair of damaged concrete slabs and installation of self-leveling flooring.

5. Emergency Repair Services If County determines, in its sole discretion, that a condition relating to a County facility exists that may pose an immediate risk to safety, health life, property or the environment (an “Emergency Situation”), the County Facilities Manager, or designee, will notify the Contractor of the Emergency Situation.

If Contractor cannot take action to respond to the Emergency Situation within two (2) hours, the County may take any other action to respond to the Emergency Situation, including engaging the services of other vendors and Contractor will reimburse County for the cost of the replacement services at the overtime rates set forth in Exhibit B.

If the Emergency Situation was caused by Contractor' s error or omissions, the County has the immediate right to complete the work required to mitigate or eliminate the Emergency Situation to its satisfaction and deduct the amount necessary to recover the County' s costs for that work from any monies owed to Contractor. Contractor may be reached twenty- four (24) hours a day, seven (7) days a week.

6. Standard Response Time For non-emergency service requests, Contractor shall respond to and commence work within forty-eight (48) hours of notification by the County Facilities Manager or designee, unless otherwise mutually agreed upon in writing.

7. General Repair Services County may request that Contractor perform Services and Contractor shall provide the County Facilities Superintendent, or designee, a written estimate that specifies:

(a) a description of the Services to be provided by Contractor;

(b) the schedule and estimated cost of providing the Services. When a proposal is requested by County, Contractor shall not commence any Service activities pursuant to any proposal until the County Facilities Superintendent, or designee, has authorized it to proceed.

8. Location Locations where Services are to be provided, completed, and managed are located throughout Contra Costa County. The County is responsible for the maintenance and operation of more than 200 County buildings and facilities throughout the County.

Solicitation No.: RFP_F-Contr-0000000284 pg. 12

Proposers shall include in their Cost Proposal all costs associated with providing the Services, including transportation, travel, lodging, per diem, and other incidental costs necessary for Contractor personnel to travel to and perform Services at County facilities.

9. Standards Contractor shall perform the necessary Services per industry standards or as recommended by the manufacturer of the particular equipment. Contractor shall be familiar with and able to execute Services per industry standards and/or the manufacturer recommendations.

Contractor shall report to County Facilities Superintendent all issues pertaining to subfloor condition and moisture mitigation. Contractor is responsible for training and educating its staff with these recommendations and any technical service bulletins distributed by the manufacturer. Contractor shall perform the necessary Services using best management practices to protect the environment and to comply with regulatory requirements. Contractor is responsible for training and educating its staff with these practices.

10. Labor Contractor shall provide job labor, travel labor, parts procurement labor (locating, ordering, expediting, and transportation) and travel and lodging expenses required to provide the Services. Contractor shall provide job labor and travel labor, including overtime, plus travel and living expenses required for unscheduled work.

11. Unsatisfactory Work If Contractor’s work is deemed unsatisfactory in County’s opinion, the County Facilities Superintendent or an authorized representative will immediately notify Contractor. Upon being notified of unsatisfactory performance, Contractor will have two (2) hours after receiving the notice to initiate corrective actions and four (4) to six (6) hours, as determined by County, to inform the County Facilities Superintendent of the corrective action plan and estimated time of repairs. In the event the corrective action plan is not completed as presented, the County has the right to immediately complete the work to its satisfaction, through use of County employees. Contractor will be liable for all costs, including County’s employees’ cost which shall be charged at a rate equal to the County employee(s) hourly rate for total compensation, plus twenty percent (20%) for County administrative costs. Additionally, County may engage outside vendors and Contractor will be liable for all of the vendor(s) costs at the rate charged to the County plus twenty percent (20%) for County administrative costs.

12. Reporting Problems Contractor shall report any property or equipment found not to be in serviceable or operating condition, or any damage, vandalism, graffiti, etc. to the County Facilities Superintendent by the end of the workday following discovery of said damages.

13. Contractor Responsibilities Upon request, contractor shall submit, before any work commences, a current list of the names of all employees who will perform work under this contract (please do not submit employee’s personal information in this bid, i.e. names address or social security numbers). Changes in the

Solicitation No.: RFP_F-Contr-0000000284 pg. 13 employment list shall be submitted to the County Facilities Superintendent as they occur. No employee shall be allowed on a job site until the requested documentation has been provided and the employee has been approved by the County. The County reserves the right to request changes to the employee list, which Contractor shall not unreasonably refuse to make.

14. Bondable All employees of the Contractor must be bondable under the company name and proof of such employees’ bonding shall be submitted as set forth above.

15. Employee Training To ensure competent and safe performance of the work under this Contract, upon request, Contractor shall provide appropriate training to employees prior to the beginning of Services under this Contract. The Contractor shall provide, when submitting names of employees, documentation of type and amount of training received by each employee including any Occupational Safety and Health Administration (OSHA) required training.

16. Work Requirement Each of Contractor’s employees that perform work under this Contract shall be legally entitled to work in the United States. Contractor shall provide to County documentation to confirm any employees’ entitlement to work in the United States upon request by County.

17. Language Skills All employees and representatives of Contractor must be proficient in the English language, to be able to read and understand manufacturer instructions, safety materials, etc., as well as converse intelligibly with County regarding the Services to be performed under this Contract.

The Contractor’s supervisor must be fluent in the English language.

18. Consistent Key Personnel The Contractor shall agree that, once assigned to work under the Contract, key personnel (Supervisors) shall not be removed or replaced without written notice to the County, unless County requests removal for unsatisfactory performance or the personnel are replaced as specified below.

19. Replacement of Key Personnel If key personnel (Supervisors) are not available for work under the Contract for a continuous period exceeding thirty (30) calendar days, or are expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately replace such personnel with personnel of substantially equal ability and qualifications.

20. Contractor Supervisor Contractor’s Supervisor is responsible for the conduct and performance of the Contractor’s employees, and compliance with the following rules:

No loud or boisterous conduct will be permitted (including radios)

Solicitation No.: RFP_F-Contr-0000000284 pg. 14

Only personnel employed by the Contractor shall be allowed on the job site

21. Licenses Contractor shall possess and maintain all applicable licenses required to perform work under the Contract. Contractor shall also obtain and maintain a County Business License. Contractor shall maintain and keep current licenses with copies provided to the County.

22. Prevailing Wage Where labor is required for public work as part of this contract, pursuant to the provisions of the Labor Code of the State of California, contractors shall pay no less than the minimum wages established by the Director of the Department of Industrial Relations of the State of California.

To the extent applicable, Contractor shall comply with the requirements of the California Labor Code including but not limited to hours of labor, nondiscrimination, payroll records, apprentices, workers' compensation and prevailing wages.

23. California Labor Code California Labor Code Section 1771.1(a) is hereby incorporated into the Contract as if fully set forth herein. Subject to the limited exceptions for bid purposes under Labor Code Section 1771.1(a), no contractor or subcontractor may be listed on a bid proposal for a public works project unless currently registered and qualified with the Department of Industrial Relations pursuant to Labor Code section 1725.5, and no contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

The project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

24. Certified Payroll Contractor shall provide to County certified payroll records as required by the California Labor Code along with invoices for services provided under this Contract.

25. Contractor Registration with the State of California In order to be considered for contract award, Contractor and any Subcontractors must be registered with the State of California, Department of Industrial Relations (DIR). Contractors shall list all applicable DIR registration numbers on the Bid Form.

26. Working Hours

1. Regular Hours: Monday through Friday – First eight (8) hours

2. Overtime Hours: Monday through Friday – After eight (8) consecutive hours, Saturday

Sunday, and County recognized holidays and/or per Union Contract.

3. Double Time (Extended Overtime) Hours: After twelve (12) consecutive hours and/or per Union Contract.

Solicitation No.: RFP_F-Contr-0000000284 pg. 15

27. Inclusive Rates The hourly rates for the Services are inclusive and Contractor will not be compensated separately for travel charges, trip charges or fuel surcharges. Hourly charges start at the time Contractor arrives at the work location and end when Contractor leaves a work location.

Solicitation No.: RFP_F-Contr-0000000284 pg. 16

Section V: Evaluation and Selection Process

A. Selection Process

Qualifications & Experience (35 pts)

Proposer's history providing flooring removal, installation, and repair services; years of experience with Tarkett or comparable products; relevant licenses (C-15 and specialty);

staff certifications and expertise.

Technical Approach & Understanding of Scope (25 pts)

Clarity and soundness of proposed methodology for handling on-call service requests, emergency situations, floor preparation/repair, and adherence to industry/manufacturer standards.

Price Proposal (20 pts)

Competitiveness and reasonableness of hourly labor rates (regular, overtime, and double time), and mark-up percentages for parts and materials, equipment rental, and subcontracted work

References & Past Performance (5 pts)

Quality and relevance of customer references, particularly with government or public agency clients; feedback on reliability, responsiveness, and workmanship.

Capacity & Responsiveness (15pts)

Proposer's ability to staff and respond to on-call/emergency requests in a timely manner across County facilities; availability of key personnel.

B. Best and Final Offer (BAFO)

The County, at its sole discretion, may request Best and Final Offer (BAFO) from the finalists.

C. Award A Contract will be awarded based on a competitive selection of Proposals received. The contents of the Proposal of the successful Proposer will become contractual obligations and failure to accept these obligations in a Contract may result in cancellation of the award.

Solicitation No.: RFP_F-Contr-0000000284 pg. 17

D. Intent to Award Upon completion of the evaluation process, the County will issue a “Notice of Intent to Award” to the apparent successful proposer(s) in writing and post the results on BidnetDirect.com website. Unsuccessful Proposers will be notified via BidnetDirect.com notification system. It is the responsibility of proposers to check their email notification and have an updated email address on BidnetDirect.com.

The issuance of a “Notice of Intent to Award” does not constitute a contract or create any contractual rights or obligations.

E. Interview / Oral Presentation At the sole discretion of the County, after initial evaluation of written proposals, a short list of the highest-ranked proposers may be invited to participate in interviews, oral presentations, or demonstrations.

F. Debriefing Unsuccessful Bidders may request a debriefing within five (5) business days of the NoƟce of Intent to Award. The purpose of the debriefing is to provide informaƟon on the evaluaƟon of the Bidder’s proposal.

G. California Public Records Act All proposals, documents, correspondence, and materials submitted in response to this RFP are subject to disclosure under the California Public Records Act (CPRA), Government Code Section 6250 et seq., as amended by Proposition 24 (2020), which established the CPRA. By submitting a proposal, the Offeror acknowledges that submitted materials may constitute public records subject to inspection and copying by any member of the public upon request.

The Contra Costa County, a public agency of the State of California, is obligated to comply with the CPRA and cannot contractually agree to withhold public records from disclosure..

H. Protest

1. Protest Policy

Any bidder or proposer who is aggrieved in connecƟon with the solicitaƟon or award of a contract may protest to the Purchasing Agent or designee. The protest shall be submiƩed in wriƟng to the Purchasing Agent or designee, within five (5) business days aŌer such aggrieved person or company knows or should have known of the facts giving rise thereto. Failure to submit a Ɵmely protest shall bar consideraƟon of a protest.

2. Grounds for Protest

Solicitation No.: RFP_F-Contr-0000000284 pg. 18

The protest shall state all grounds claimed for the protest and include supporƟng documentaƟon. Failure to clearly state the grounds for the protest and provide supporƟng documentaƟon shall be deemed a waiver of all protest rights.

3. Protest Procedures In the event a dispute arises concerning the proposal process prior to the award of the contract, the party wishing resolution of the dispute shall submit a request in writing to the attention of:

Cindy Shehorn, Purchasing Manager Contra Costa County Public Works Department 255 Glacier Dr, Bldg 500 Martinez CA, 94553

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Section VI: Billing and Invoicing

A. Payment Terms Contractor shall submit a correct and complete invoice(s) to the County after the County accepted the deliverables. Payment terms are Net 30 days or best offer, after receipt of correct invoice.

All bidders MUST accept the payment terms of Contra Costa County.

B. Pricing Proposers shall submit an hourly labor rate schedule and markup percentages for parts and materials, equipment rental, and subcontracted work, as identified in Exhibit B – Proposal Price.

This is an on-call, as-needed contract and does not guarantee a minimum amount of work.

Services will be requested and authorized by the County on an as-needed basis.

Hourly labor rates shall be inclusive of all costs associated with providing the Services, including travel, mileage, fuel, and other related costs. The Contractor shall not charge a separate trip charge, service call fee, or other similar fee.

No additional compensation will be provided unless authorized through a formal change order or contract amendment.

Hourly labor rates and markup percentages shall remain firm and fixed during the first year of the Contract, subject to the rate adjustment provisions set forth below.

C. Hourly Rate Increase The Contractor may request an increase in the rates on an annual basis, beginning at the one-year anniversary date of this contract. Any request for an increase in rates shall be made no more than 60 days prior to the anniversary of the effective date of this contract.

To the extent the request is made prior to the anniversary of the effective date, the rate change shall be effective on the anniversary of the effective date. If the rate increase request is made after the anniversary of the effective date, the rate increase shall become effective on the first day of the calendar month following when the request was made (e.g.

if the anniversary date is July 1 and the request is made July 5, the rate increase shall become effective on August 1).

Rates may be increased by the percentage equal to the rate of increase in the most recently published Bureau of Labor Statistics 12-month Consumer Price Index (CPI) for San Francisco Bay Area, plus 2% with County prior approval. Only one (1) request may be granted per calendar year, not to exceed the applicable rate increase of the requested

Solicitation No.: RFP_F-Contr-0000000284 pg. 20 year. Any increase in the rates shall be made by an Administrative Amendment to be signed by all parties.

In no event shall a negative CPI value result in a decrease to the Contractor's rates below the rates established at the effective date of this contract. If the most recently published CPI reflects a negative or zero percentage change, no rate increase shall be granted for that request period, and the Contractor's rates then in effect shall remain unchanged.

D. Prevailing Wage Contractor shall pay its employees and any subcontractors prevailing wage as required under the California Labor Code.

Solicitation No.: RFP_F-Contr-0000000284 pg. 21

Exhibit A: Statement of Experience

SECTION A____________________________________________________________________________

Business Name: __________________________________________ Phone #: _____________________

Address: _____________________________________________________________________________

City: __________________________________________________ State: ________ ZIP: _____________

Federal Tax ID #: ____________________________ Business License #: ___________________________

Business Status:

_____Non Profit Corporation

_____Corporation State of Incorporation:_____________________

_____General Partnership

_____Limited Partnership

_____Sole Proprietorship

Other: __________________________

Name and title of an Officer or owner authorized to sign this proposal and any contract with the County that may result.

Name: __________________________________________________ Title: ________________________

SECTION B____________________________________________________________________________

Number of years in business under present business name: ____________________________________

Other Business Name(s): ________________________________________________________________

Number of years under prior name if any: ___________________________________________________

SECTION C____________________________________________________________________________

Number of years of experience in providing required, equivalent, or related projects: _______________

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SECTION D____________________________________________________________________________

Similar services/projects completed during the last five years?

Period Services $ Amount Paid Location Agency Name

1 - __________________________________________________________________________________

2 - __________________________________________________________________________________

3 - __________________________________________________________________________________

4 - __________________________________________________________________________________

5 - __________________________________________________________________________________

SECTION E____________________________________________________________________________

Have you, or your agency failed or refused to complete a contract? _____ YES ______ No

If yes, explain: _________________________________________________________________________

SECTION F____________________________________________________________________________

Is your firm authorized to do business in the State of California? _____Yes ________No

SECTION G____________________________________________________________________________

Is your firm a State of California registered small business? ______Yes ______No

SECTION H____________________________________________________________________________

Is your firm local Business? ______Yes ______No

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SECTION I_____________________________________________________________________________

Explain any litigation similar to the services requested by this proposal involving you, or your agency, or any principal officer(s) thereof:

SECTION J___________________________________________________________________________

Has your company filed any written declaration for bankruptcy protection, a potential merger or acquisition, office closure, pending lawsuits, financial loss that might affect your ability to perform under the contract? _________ Yes _________ No (if yes, please explain): _____________________

SECTION K____________________________________________________________________________

License Provisions

Has your company changed names or license numbers in the past 10 years? If so, please state reason for change. Yes_____ No_____

Reason ________________________________

Solicitation No.: RFP_F-Contr-0000000284 pg. 24

SECTION L____________________________________________________________________________

List the names and titles of the key personnel who would be assigned to the Project.

Name Classification

SECTION M____________________________________________________________________________

List all required business and professional licenses that pertain to this Project:

License Number Type Expiration Date

SECTION N____________________________________________________________________________

Do you and your agency agree to provide additional information as required by the County to make an informed determination of qualifications? ______ Yes _____ No

By signing this Statement of Experience, you are certifying that all information provided on this form and contained within your proposal are true, and you acknowledge that if the proposal contains any false statements, the County may declare any contract or agreement made as a result of the proposal to be void.

Signature: ________________________________________________ Date: ______________________

Authorized Name: ____________________________________Title: _____________________________

Solicitation No.: RFP_F-Contr-0000000284 pg. 25

Exhibit B: Proposal Price

Proposers must complete Items 1–6 below by providing the requested hourly labor rates and mark-up percentages. These rates will apply to Services performed under the Contract.

Item No. Bid Item Description Rate / Markup 1 Regular Time Rate $_____ / Per Hour 2 Overtime Rate $_____ / Per Hour 3 Double Time (Extended Overtime) Rate $_____ / Per Hour 4 Parts and Materials Markup At cost plus ___% 5 Equipment Rental Markup At cost plus ___% 6 Sub-Contractor Markup At cost plus ___%

Cost plus % will require proper documentation.

Parts and Materials, Equipment Rental and Subcontractor rates are fixed.

Supplemental Job Classification Pricing (Optional)

If needed, please include specific job classifications and additional pricing details below. This section is for informational purposes only and will not be used in the cost evaluation score.

Classification Regular Time Rate Overtime Rate Double Time Rate

I have read, understood, and agreed to the terms and conditions of all contents of this RFP. The undersigned agrees to furnish the service stipulated in the RFP as stated.

SIGNATURE: __________________________________________

NAME: __________________________________________

COMPANY: __________________________________________

ADDRESS: __________________________________________

Commented [BA1]: Please review

Solicitation No.: RFP_F-Contr-0000000284 pg. 26

TELEPHONE: __________________________________________

DATE: __________________________________________

EMAIL: __________________________________________

Solicitation No.: RFP_F-Contr-0000000284 pg. 27

Exhibit C: Customer References

Government Agency:

Contact Person:

Address:

Tel. Number:

City, State, Zip:

Email Address:

Services Provided / Date(s) of Service:

Firm Name: _____________________________________________________________

Authorized Name: _______________________________ Title: ___________________

Authorized Signature: ____________________________ Date: __________________

Solicitation No.: RFP_F-Contr-0000000284 pg. 28

Exhibit D: Anti-Collusion Statement

By signing this form, the Bidder agrees that this quote is made without any other understanding, agreement, or connection with any person, corporation, or firm submitting a quote for the same purpose and that the quote is in all respects fair and without collusion or fraud, IT IS AGREED BY THE UNDERSIGNED BIDDER, THAT THE SIGNING AND DELIVERY OF THE QUOTE

REPRESENTS THE BIDDER'S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE FORGOING

SPECIFICATIONS AND PROVISIONS, AND IF AWARDED, THIS CONTRACT WILL REPRESENT THE

AGREEMENT BETWEEN THE BIDDER AND THE COUNTY.

NAME OF FIRM: ______________________________________________________________

[Sign in ink in the space provided below]

SIGNED BY: _________________________________________________________________

TITLE: ______________________________________________________________________

ADDRESS: __________________________________________________________________

CITY & STATE: _______________________________________________________________

TELEPHONE: _________________________________________________________________

Solicitation No.: RFP_F-Contr-0000000284 pg. 29

Attachment A: Addenda Acknowledgement

TO BE RETURNED WITH REQUEST FOR PROPOSAL

RFP No.: _______________ Title: ________________________________________________

ADDENDUM ACKNOWLEDGEMENT (Please initial for addendums received)

Addendum #1: _________________ Addendum #3: _____________________

Addendum #2: _________________ Addendum #4: _____________________

Company Name: _____________________________________________________________

Contact Name: _______________________________________________________________

Email Address: ____________________________________________ Phone No.: _________

Address:____________________________________________________________________

Authorized Signature: _________________________________________________________

Date: _______________________________________________________________________

Solicitation No.: RFP_F-Contr-0000000284 pg. 30

Attachment B: CCC General Terms & Conditions

Place Holder

See Attached