On-Call Flooring, Installation, Repair, and Replacement Services

Prince William County is soliciting firm fixed-price bids for on-call flooring installation, repair, and replacement services at various County-owned and operated facilities under IFB 700593-26, with bids due July 17, 2026.

The scope encompasses installation, removal, replacement, and repair of vinyl composition tile, sheet vinyl, rubber flooring, carpet, carpet tile, cove base, and transition strips. Work includes subfloor preparation, material removal and disposal, and furniture moving. Contractors must provide qualified, certified personnel; comply with all manufacturer specifications and industry standards, including the Carpet and Rug Institute Standard Publication CRI 104; and maintain current Safety Data Sheets for all chemical products. Work is authorized exclusively through written task orders issued by the County, with contractors required to submit task order proposals within seven working days of receipt. Proposals must include field-verified quantities, layout diagrams, estimated labor hours, itemized materials lists, proposed schedules, and total pricing. Normal working hours are Monday through Friday, 7:00 a.m. to 3:30 p.m., excluding County holidays, though contractors must be capable of performing off-hours work when required.

Award will be made to the lowest responsive and responsible bidder based on firm fixed unit prices, hourly labor rates, and percentage discounts submitted in the bid form. Bidders must complete all pricing fields; failure to provide any required pricing may result in bid rejection. A minimum service fee of $500 may be applied to task orders below that threshold if included in the original bid submission. The County does not guarantee any minimum quantity of work under the contract. Contractors assume full responsibility for material storage, verification of field measurements, furniture moving and protection, and removal and proper disposal or recycling of existing materials. Predefined carpet and resilient product collections are organized into groups with single unit prices applying to all products within each collection regardless of style, color, or pattern.