Kitchen Equipment Services for Austin State Hospital

This is an Invitation for Bids (IFB) issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division on behalf of the Department of State Health Services (DSHS) for kitchen equipment maintenance, inspection, and repair services at Austin State Hospital. The procurement seeks a qualified contractor to provide comprehensive kitchen equipment maintenance and repair services, including annual and quarterly preventive maintenance on all kitchen equipment as well as on-call emergency repair services. The contractor must employ trained service technicians capable of responding to service calls within four hours during regular business hours (7 a.m. to 4 p.m., Monday through Friday, Central Time) and within one hour for emergency calls. All services must include an initial comprehensive walk-through inspection at no cost, with a one-year limited warranty on parts and a 90-day warranty on labor for repairs performed. Minimum qualifications require three years of relevant experience in kitchen equipment maintenance and repair, with three verifiable references from contracts of similar size and scope completed within the past five years, along with documentation of current staffing levels, geographic service areas, industry certifications, and operational capacity. The response submission deadline is May 22, 2026 at 10:30 AM Central Time, with a questions deadline of May 13, 2026 at 10:30 AM Central Time. Pricing must be submitted as firm, fixed prices on Exhibit C—Pricing Sheet covering all labor, equipment, materials, supplies, and related expenses for the life of the contract, with adjustments permitted only at HHSC's discretion based on the Consumer Price Index or federal minimum wage increases.

The contract term runs from the date of execution through August 31, 2029, with one optional one-year renewal period from September 1, 2029 through August 31, 2030, and a potential extension of up to one additional year at HHSC's discretion. The contractor must maintain comprehensive insurance coverage including workers' compensation with $1,000,000 employer's liability limits per occurrence, commercial general liability with $1,000,000 per occurrence and $2,000,000 general aggregate, commercial automobile liability with $1,000,000 combined single limit, $1,000,000 professional liability, and $1,000,000 umbrella liability insurance. Respondents must comply with all HHS Solicitation Affirmations requirements, including certifications that they are not suspended or debarred from state or federal contracting, maintain current franchise tax status, comply with E-Verify employment verification systems, and adhere to numerous state and federal compliance mandates. No specific set-aside designations for disadvantaged enterprises are identified in the solicitation documents, and no incumbent contractor information is provided. Bidders may submit responses through the optional HHS Online Bid Room system or through alternative submission methods identified in the solicitation; however, prospective bidders must allow sufficient time to complete the multi-step IAMOnline registration process before the May 22, 2026 deadline. The solicitation does not specify a guaranteed volume, award value, or budget range, and HHS agencies are not responsible for any costs incurred in preparing responses.