NOBH - HVAC Services

The Ohio Department of Mental Health and Addiction Services (OhioMHAS) is seeking a qualified HVAC services contractor for the Northwest Ohio Behavioral Healthcare (NOBH), a 114-bed inpatient mental health facility. The procurement is for comprehensive HVAC services covering refrigeration systems, electronic and mechanical controls, ductwork, dampers, mixing boxes, VAV boxes, air handlers, air conditioning systems, and fans for State Fiscal Years 2024 and 2025. The selected contractor must have specific experience with Automated Logic Direct Digital Controls systems and provide labor, equipment, and approved materials for all required services. Key deliverables include on-call emergency services within two hours of notification, comprehensive maintenance capabilities, and the ability to perform work during regular hours (Monday through Friday, 8 a.m. to 4:30 p.m.). The evaluation process will score proposals based on three primary criteria: references and current experience (25 points), cost proposal (25 points), and meeting requirements related to equipment, certifications, licensure, and staffing skill set (50 points). The procurement was posted on March 19, 2025, with proposals due by April 2, 2025, and interested vendors can schedule a pre-bid walkthrough by contacting Donald McGuire, Building Superintendent, at 392-9211.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged business enterprises. Contractors must submit hourly rates for services during normal working hours, weekends, and holidays, along with relevant written certifications. Subcontracting is permitted only with prior approval, and the contractor must maintain adequate personnel and equipment to address emergencies 24 hours a day, 365 days a year. Invoicing requirements are strict, mandating itemized documentation that clearly separates labor costs and materials. While a specific budget range is not provided, the contract covers services for a two-year period from July 1, 2023, through June 30, 2025. The hourly rate submitted by the contractor should comprehensively cover all associated costs, including trip charges, truck charges, and equipment charges. Materials may be provided by NOBH, but contractor-supplied materials require prior approval. The solicitation indicates that a written quote may be requested before work commencement, with a purchase order issued accordingly.