Replace Failed Split Unit - DSCC Building 6 (CSMS)

The State of Ohio's Adjutant General's Department is seeking a contractor to replace a failed split unit located in the DSCC Building 6 at 3990 E. Broad St. in Columbus, Ohio, with the specific unit being Model J05ZRC00P4BZZ10005C and Serial Number N1M0486752. This procurement is a competitive sealed bid solicitation issued through OhioBuys, with a bid number of SRC0000028991, targeting HVAC installation and maintenance services. A mandatory site visit is scheduled for March 26, 2025, at 9:30 AM at the DSCC visitor center in Whitehall, OH, where potential bidders can assess the facility and take measurements. Bidders must submit three PDF documents: a quote, a signed bidder's certificate, and compliance verification documents, with all prices and conditions remaining fixed for 60 days from the bid due date. The contractor will be responsible for daily site cleaning, complete removal of materials and debris, and restoring the property to safe, normal operating conditions. Evaluation will focus on selecting the lowest responsive and responsible bidder, with strict requirements around vendor registration, ethics compliance, and comprehensive documentation including liability insurance, address verification, and affirmative action forms.

The procurement includes several set-aside considerations and restrictions, particularly prohibiting purchases of services from outside the United States and banning transactions with Russian institutions. Potential bidders must be registered in the Ohio Pays system and provide various certifications, including minority, veteran, or women-owned business certifications. While no specific contract value is explicitly stated, the project is funded through appropriations subject to Ohio General Assembly certification and potential cooperative agreements from the National Guard Bureau. Contractors must complete an Affirmative Action Program Verification Form, provide a Secretary of State Charter/Registration Number, and submit current Bureau of Workers' Compensation Certification. The state reserves the right to recover funds for any violations of stipulated requirements and emphasizes compliance with Ohio ethics laws. Invoicing will be processed through the Adjutant General's Department State Finance, with submissions accepted via email or U.S. Mail, and the state maintains a tax-exempt status.