New Milford Public Schools Streaming Recording System

New Milford Public Schools is requesting proposals for design, procurement, and installation of a video and audio streaming and recording system at New Milford High School Theater under RFP E-2627-004, with proposals due October 2, 2026 at 12:00 noon and a mandatory pre-bid site visit on September 23, 2026 at 11:00 AM.

The scope includes up to three pan-tilt-zoom cameras capable of 4K recording at 60 frames per second with at least 20x zoom capability, one-inch sensors, joystick controllers, and integration with the existing ATEM system infrastructure. The system must support live editing, recording, and distribution via YouTube or similar platforms with video and audio feeds deliverable to computer monitors throughout the building. Reference equipment examples are the Panasonic AQ-UE80 4K, Canon CR-N700, Blackmagic Design Hyperdeck Studio 4K Pro, and Blackmagic Design 1 M/E Advanced Control Panel. No substitutions for brand-name or specialty items are accepted without prior written consent. Design and specifications must be completed within 30 days of award.

The District is tax-exempt; the contractor is responsible for all applicable taxes. The selected bidder must provide a one-year warranty covering defective manufacture or installation and carry Workers' Compensation Insurance at statutory limits with $500,000 employer liability, General Liability Insurance ($1,000,000 per occurrence/$2,000,000 aggregate plus $1,000,000 umbrella), and Property Damage Insurance ($1,000,000 per occurrence and aggregate). Pricing must be itemized for all equipment listed in Appendix D, exclude truck and fuel charges, and be delivered to the school location on a Free On Board Destination basis. All proposals must remain valid for 90 calendar days from submission. Bidder questions are due September 25, 2026 at 12:00 noon. Public bid opening is at 2:30 PM on October 2, 2026. Award is contingent upon funding availability, with the District retaining the right to terminate with 30 days' notice if funds become unavailable.