NEW COPIER

The State of Alabama, through the Office of the Chief Procurement Officer, is soliciting competitive bids for the procurement of a new copier capable of producing both black and white and color copies. This is a Request for Bids (RFB) solicitation with a posting date of March 24, 2026, and a bid submission deadline of March 28, 2026. Suppliers must register with Alabama Buys and indicate their participation in the solicitation prior to the bid close date and time. The procurement requires bidders to submit hard copy bid responses in separate envelopes identified with the bid number and opening date, with all submissions arriving at the Office of the Chief Procurement Officer prior to the specified close date and time, and all bid responses must be signed in ink by an authorized representative. The State of Alabama reserves the right to conduct cost realism and price reasonableness analysis on all bids received and retains the right to inspect all products before acceptance in accordance with the Uniform Commercial Code. Following bid submission, an Intent to Award will be issued before final award, with a fourteen-calendar-day protest period following the Intent to Award announcement, allowing interested parties to challenge the procurement decision.

Suppliers responding to this copier procurement must comply with multiple statutory and regulatory requirements, including registration with the Alabama Secretary of State if operating as a foreign entity and enrollment in the E-Verify program if employing workers in Alabama. Vendors must complete a Vendor Disclosure Statement for contracts exceeding $5,000 within ten days of award for competitively bid contracts and certify compliance with Alabama sales and use tax collection and remittance requirements as mandated by Section 41-4-142. Additionally, suppliers must certify non-participation in economic boycotts per Alabama Act No. 2023-409 and affirm they have not engaged in collusion with other bidders and are not barred from contracting with the State. The documentation provided does not identify any incumbent vendors, current contractors, or specific budget ranges for this copier procurement. The State of Alabama is exempt from paying sales tax and does not guarantee any volume of business, retaining the right to cancel supply contracts for justifiable cause with thirty days' written notice. The contract will be governed by Alabama law with exclusive venue in Montgomery, Alabama.