Neighborhood District Capacity Building Consultant Services

The City of Bend, located in Deschutes County, Oregon, is seeking consultant services to enhance organizational capacity and community engagement for up to thirteen Neighborhood Districts through a Request for Proposals (RFP). The procurement aims to provide professional support focusing on improving digital engagement, website communication, event planning, and operational capabilities for these local districts. Key deliverables include outreach and social media training, website content development, event logistics support, and operational guidance for district boards. Proposals are due on October 2, 2025, at 3:00 PM Pacific Time and must be submitted electronically through the City of Bend's eProcurement Euna Portal. The contract will have an initial term with potential renewal options for up to four additional years, with a targeted project timeline from November 2025 to May 2026. The evaluation process will assess proposals based on project understanding, team experience, cost, and potential interviews, with a total possible score of 700 points. Proposers will need to demonstrate comprehensive knowledge of neighborhood district capacity building and possess the technical skills necessary to support these community organizations.

The City of Bend encourages participation from minority, women-owned, emerging small, and veteran-owned businesses, with resources available through the Certification Office for Business Inclusion and Diversity. Funding for the selected consultant can be distributed through three potential mechanisms: working with a fiscal sponsor, forming a legal entity, or using an individual representative as a vendor. The contract has a not-to-exceed amount of $50,000, which will cover the comprehensive consulting services for neighborhood district capacity building. Proposers must complete the mandatory Exhibit B Certification form, which requires compliance with federal and state civil rights laws, non-discrimination practices, workers' compensation coverage, and tax law compliance. The procurement process emphasizes equal opportunity and seeks to support diverse business participation in the consulting services for neighborhood district development.