MSP Vehicle Evaluation Book 2020

The State of Michigan Department of Technology, Management & Budget is soliciting bids for printing services related to the MSP Vehicle Evaluation Book 2020. This procurement requires the production of 400 copies of a 122-page bound book with finished dimensions of 8.5 by 11 inches. The cover specifications call for 12-point coated one-side stock with four-color process printing plus varnish on one side with bleeds, while text pages require 60-pound smooth offset stock with four-color printing on both sides without bleeds. Bindery work includes spiral binding with single wire in black, and finished books must be carton packed with a maximum weight of 40 pounds per carton. The department will supply the electronic file in PDF format and requires a full bound proof prior to production. Contract award will be determined based on best price and value to the state, meaning the lowest bid may not automatically receive the award if quality concerns exist or requirements cannot be met. The bid submission deadline was November 12, 2019, with a posting date of November 7, 2019, and only prequalified vendors are eligible for consideration.

Participation in this procurement is restricted to prequalified vendors registered with the State of Michigan who are capable of accepting Electronic Funds Transfer (EFT) payments, with the pre-qualification process requiring approximately one week. All bids must be submitted online and include complete costs with freight to the designated dock location at 7461 Crowner Drive, Lansing, Michigan 48913, on an F.O.B. Destination, prepaid basis, with late submissions not accepted. The General Services Building dock operates Monday through Friday from 8:00 a.m. to 3:30 p.m., excluding standard holidays. Pallet shipments must meet specific standards, including single-face hardwood pallets with three 2" x 4" runners and specific dimensional requirements not exceeding 44" to 48" in length, 36" to 48" in width, and 5'6" in height, with a maximum gross weight of 4,000 pounds. All cartons must be clearly labeled with commodity numbers, descriptions, purchase order numbers, and package quantities. Vendors must submit invoices to Scott Barclay at the General Services Building, and all electronic copies of materials must be provided in source software format with all revisions, fonts, and images included, as well as in PDF format, with all materials becoming the property of the State of Michigan. No budget range or award value was specified in the solicitation documents.