Modernizing The Audiovisual System for the Council Chambers

The City of Belle Isle, Florida is requesting proposals for modernization of the Council Chambers audiovisual system under RFP, with proposals due November 5, 2026 at 3:00 p.m. EST and a non-mandatory but strongly encouraged pre-bid meeting on October 15, 2026 at 10:00 a.m.

The scope includes local sound reinforcement, audio and video recording, presentation distribution, simultaneous streaming to YouTube and Facebook, redundant local or network recording, and an integrated control system. The system must support a minimum Full HD resolution of 1920×1080, with 4K compatibility preferred but not mandatory. The proposer must provide two remotely controlled PTZ cameras with programmable presets positioned to cover the Council Chambers from front and rear, with final mounting locations recommended by the proposer. All audiovisual equipment must be new and interoperable. Native Teams, Zoom, or other hybrid-meeting functionality is not a mandatory base requirement and may be separately priced as an option.

The procurement does not require a bid bond. As of the document date, fifteen planholders had registered, including 460 Tech LLC dba BEINCOURT, AnuVision Technologies Inc., Audio Visual Innovations Inc., birva, and Court Technology Consultants. RFP documents and specifications are available through DemandStar, marked complete as of September 30, 2026. The procurement is categorized under multiple commodity codes related to communication equipment, monitors, audio-visual alarm systems, custom electronics, and electronic wire and cable solutions. No blueprints are provided.