OpenBids-DemandStar.pdf
PDF 47 KB Posted
- Solicitation number
- 2026-06-0-2026/YQ
- Issued by
- Orange County, Florida
About this file
This is a Request for Proposal (RFP) document issued by the City of Belle Isle, Florida, for the modernization of the audiovisual system in the Council Chambers. The City seeks to replace its obsolete audiovisual equipment with a new, integrated, manufacturer-supported solution that will enhance meeting operations, reliability, livestreaming capabilities, and user accessibility. The proposed system must include local sound reinforcement, audio and video recording capabilities, presentation distribution, simultaneous streaming functionality to YouTube and Facebook, redundant local or network recording, and an intuitive integrated control system. The system shall support a minimum Full HD resolution of 1920x1080, with 4K compatibility preferred but not mandatory. Additionally, the proposal must include two remotely controlled PTZ cameras with programmable presets positioned to provide coverage from both the front and rear of the Council Chambers, with final mounting locations to be recommended by the proposer. All proposed audiovisual equipment must be new and interoperable. The RFP was broadcast on October 1, 2026, with a proposal due date of November 5, 2026, at 3:00 p.m. EST. A non-mandatory but strongly encouraged pre-bid meeting is scheduled for Thursday, October 15, 2026, at 10:00 a.m.
The procurement does not require a bid bond. Native Teams, Zoom, or other hybrid-meeting functionality is not a mandatory base requirement and may be separately identified and priced as an option. As of the document date, fifteen planholders have registered for the opportunity, including firms such as 460 Tech LLC dba BEINCOURT, AnuVision Technologies Inc., Audio Visual Innovations Inc., birva, and Court Technology Consultants. The RFP documents and specifications are available for download through DemandStar, with all supporting materials marked as complete as of September 30, 2026. No blueprints are associated with this bid. The procurement is categorized under multiple commodity codes related to communication equipment, monitors, audio-visual alarm systems, custom electronics, and electronic wire and cable solutions.
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Text version
10/5/26, 11:04 AMOpenBids-DemandStar
Page 1 of 3https://www.demandstar.com/app/suppliers/bids/552259/details
Bid Details Planholders Required Actions
Active
! Download Bid Package " Submit eBid Proposal # Watch
Bid Details
Agency Name City of Belle Isle
Bid Writer Yolanda Quiceno
Bid ID RFP-2026-06-0-2026/YQ
Bid Type RFP - Request for Proposal
Broadcast Date Oct 1, 2026 12:00am (EDT)
Fiscal Year 2026
Due Nov 5, 2026 3:00pm (EST)
Bid Status Text The City desires to replace the obsolete audiovisual system with a completely new, integrated, manufacturer-supported solution. The selected system shall improve meeting operations, reliability, livestreaming, and ease of use while providing strong long-term value and avoiding unnecessary complexity for a municipality of the City’s size. All proposed audiovisual equipment must be new and interoperable. The system shall support a minimum Full HD resolution of 1920x1080. Compatibility with future 4K presentation upgrades is preferred but is not a mandatory base requirement.
Additional Registration
(NEW)
NONE
Broadcast List Filtered
State Florida
City
Self Declaration
Modernizing The Audiovisual System for the Council Chambers
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Similar Bids (0)
Planholders (15)
460 Tech, LLC dba BEINCOURT
AnuVision Technologies, Inc.
Audio Visual Innovations, Inc.
birva
Court Technology Consultants
No Similar Bids Available% https://www.demandstar.com/app/subscription/renewal
Page 2 of 3https://www.demandstar.com/app/suppliers/bids/552259/details
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Certifications
Scope of Work
The Council Chambers will receive a new integrated audiovisual and control system using current, reliable, and supportable technology. The system must provide local sound reinforcement, audio and video recording, presentation distribution, simultaneous streaming capability to YouTube and
Facebook when desired, redundant local or network recording, and an intuitive integrated control system. Native Teams, Zoom, or other hybrid-meeting functionality is not a mandatory base requirement and may be separately identified and priced as an option. Two PTZ cameras with presets - Provide two (2) remotely controlled PTZ cameras with programmable presets. One camera shall be positioned to provide coverage from the front of the Council Chambers, and one camera shall be positioned to provide coverage from the rear. The proposer shall recommend final mounting locations and demonstrate coverage of the dais, podium, staff, presenters, and audience.
Documents
' Download all documents
FilenameType File Type
File Size
Date Modified Status
R… Attachment PDF 294.29
KB
Sep 30, Complete
R… Bid Document Specifications
PDF 533.96
KB
Sep 30, Complete
Distribution Info
Bid Bond None
Plan (blueprint) None eBidding Submit
Distributed By DemandStar
Distribution Method Download
Distribution Options Bid has no blueprints associated with it
Publications
View Legal Ad https://www.demandstar.com/app/suppliers/bids/552259/order https://www.demandstar.com/app/suppliers/bids/552259/order https://www.demandstar.com/app/suppliers/bids/552259/response
Page 3 of 3https://www.demandstar.com/app/suppliers/bids/552259/details
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Pre-Bid Conference
NON-MANDATORY Pre-Bid Meeting: non-mandatory, but strongly encouraged for new proposers - Thursday, October 15, 2026, at 10 am
Commodity Code
[001-998-28] Communication Equipment, Including Radio, Television, Telephone, VCR, Video and Audio Equipment, etc., Sale of Surplus and Obsolete Items
[004-055-68] Monitors, Computerized and Wireless, Including Equipment Utilization, Engine/Driver Performance, Brakes, Lights, RPM, Temperature, etc.
[004-075-02] Alarm Systems, Visual and Audio, Electrically and Mechanically Operated Doors
[007-287-28] Custom Electronics, Integrated Solutions for Residential and Commercial Building Controls
[007-287-96] Wire and Cable, Electronic: Audio, Coaxial, Hook-Up, Lead-In, etc.
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