MNDOT District 7 Field Communication Headsets
Closed State & local contract opportunity Posted
- Solicitation number
- 2000018620
- State
- Minnesota
- Responses due
Opportunity facts
- Point of contact
-
- Michael Martin Young michael.m.young@state.mn.us (507) 304-6127
Updated .
About this opportunity
The Minnesota Department of Transportation (MnDOT) District 7 is requesting bids for a complete set of Sonetics field communication headsets and related equipment under an all-or-none, one-time purchase solicitation (SWIFT Event #2000018620), with bids due September 8, 2026 at 3:00 p.m. CST via the SWIFT Supplier Portal. Addendum #1 extended the proposal deadline from September 3 and moved the questions deadline to August 31, 2026 at 3:00 p.m. CST. Businesses certified as targeted group, economically disadvantaged, minority-owned, women-owned, or veteran-owned under Minnesota Statute 16C.16 receive preference points equal to 12 percent of total available points; eligible DEED/DHS providers receive 6 percent preference.
The procurement scope includes 30 APEX.V2 Wireless DECT behind-head headsets, 3 ComHub 10/200 five-channel DECT7 systems, 3 ten-headset charging cases, and 6 five-user system accessory packs, all designed for high-noise field environments and machinery operation. Three on-site training sessions covering system setup, operations, maintenance, and troubleshooting are mandatory at no additional cost to the State. Equipment must be new, current manufacturer production with no substitutions. All products must be delivered FOB Destination, prepaid with freight included, to MnDOT headquarters at 2151 Bassett Drive, Mankato, Minnesota 56001, with 72-hour advance notice required. The contractor must provide one-year labor warranty following acceptance and appoint a single full-time-employee point of contact.
The estimated contract value ranges from $30,000 to $50,000. The contract term is September 10, 2026 through December 31, 2026. Bidders must be registered as suppliers in SWIFT to be eligible for award. The State reserves the right to award items separately, by grouping, or by total as most advantageous. Payment is due within 30 days of receipt of undisputed invoice following acceptance by the State's Authorized Representative, Michael Young (Michael.m.young@state.mn.us). The contractor must provide a Certificate of Insurance with $2,000,000 Commercial General Liability coverage prior to commencing work.
Opportunity text
"This event includes Addendum #1, which updates both the proposal due date and the questions deadline Description: This procurement aims to purchase a complete set of Sonetics headsets and related equipment to support communication for field staff working in high-noise environments and while operating machinery. Detailed specifications, quantities, and requirements are outlined in the attached Request for Bid Sample Contract & Exhibits. This solicitation is for an All-or-None Award and represents a one-time purchase THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal. No non-electronic or e-mail responses will be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details. Your bid is not submitted until you select the 'Submit Bid' button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation. SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors needing help with registration and/or completing their response to this Event in the Supplier Portal may contact the Contractor Assistance Helpdesk: 651.201.8100, Option 1. If your response does not comply with the solicitation requirements, it will be rejected. The Minnesota department of transportation will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions. The State of Minnesota reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State. Thank you for your interest and participation. Note: Suppliers who are registered only as bidders must register as suppliers before being awarded an event.
Files
| File | Type | Posted |
|---|---|---|
| ADDENDUM_1.docx | DOCX document | |
| Sample_contract_3_of_3___KJS1.pdf | ||
| Request_for_bid_1_of_3___KJS.pdf | ||
| MNDOT_District_7_Field_Communication_Headsets.pdf | ||
| Responder_Declarations_2_of_3___KJS.docx | DOCX document |
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