MNDOT_District_7_Field_Communication_Headsets.pdf
PDF 30 KB Posted
- Attached to
- MNDOT District 7 Field Communication Headsets
- Solicitation number
- 2000018620
- Issued by
- Minnesota
About this file
This Request for Bid document from the Minnesota Department of Transportation (MNDOT) District 7 seeks to procure a complete Sonetics headset communication system for field staff working in high-noise environments and while operating machinery. The solicitation includes five line items: one APEX.V2 Wireless DECT headset (behind head model), one COMHUB 10/200 five-channel DECT7 tethered system, one 10-headset charging case, one 5-user system accessory pack, and training for the Sonetics system. This is an all-or-none award representing a one-time purchase. The solicitation opened on August 25, 2026, at 9:00 AM CDT with a bid submission deadline of September 8, 2026, at 3:00 PM CDT. Addendum #1 updated both the proposal due date and questions deadline. All delivery is scheduled for MNDOT District 7 in Mankato, Minnesota at 2151 Basset Drive, with delivery dates of August 30, 2026, for the first four line items and September 8, 2026, for training services. Ground shipping is required.
Bids must be submitted electronically through the SWIFT Supplier Portal with no email or faxed responses accepted. The State of Minnesota will award the contract to the lowest responsible bidder that meets all specifications and terms and conditions, and reserves the right to award items separately, by grouping, or by total as deemed most advantageous to the State. Bidders must be registered as either a bidder or supplier to participate. The solicitation inquires whether bidders qualify as small businesses under Minnesota's Small Business Certification Program, including minority-owned, women-owned, veteran-owned, or service-disabled veteran-owned businesses, or businesses located in economically disadvantaged counties. Contractors requiring assistance with registration or submission may contact the SWIFT Contractor Assistance Helpdesk at 651.201.8100, Option 1. The terms and conditions reference was last updated December 24, 2018.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ADDENDUM_1.docx | DOCX document | |
| Sample_contract_3_of_3___KJS1.pdf | ||
| Request_for_bid_1_of_3___KJS.pdf | ||
| Responder_Declarations_2_of_3___KJS.docx | DOCX document |
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Text version
Event Description “This event includes Addendum #1, which updates both the proposal due date and the questions deadline Description: This procurement aims to purchase a complete set of Sonetics headsets and related equipment to support communication for field staff working in high-noise environments and while operating machinery.
Detailed specifications, quantities, and requirements are outlined in the attached Request for Bid Sample Contract & Exhibits. This solicitation is for an All-or-None Award and represents a one-time purchase
THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal. No non-electronic or e-mail responses will be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details. Your bid is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation. SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors needing help with registration and/or completing their response to this Event in the Supplier Portal may contact the Contractor Assistance Helpdesk:
651.201.8100, Option 1. If your response does not comply with the solicitation requirements, it will be rejected. The Minnesota department of transportation will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions. The State of Minnesota reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State. Thank you for your interest and participation. Note: Suppliers who are registered only as bidders must register as suppliers before being awarded an event.
General Comments
* **ATTENTION BIDDERS** You must submit all responses electronically through the SWIFT portal. See line items for specifications. Minnesota Department of transportation does not accept email or faxed responses. Please be aware there may be attachments included in this event. The supplier is responsible for reviewing all attachments, including the Event Details and the Responders Declarations Documents.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Young,Michael Martin Phone: 507/304-6127 Fax #:
Email: Michael.M.Young@state.mn.us
Event ID Format Type Page T7901-2000018620 Sell RFx 1 Event Round Version 1 2 Event Name MNDOT District 7 Field Communication Headsets Start Time Finish Time
08/25/2026 09:00:00 CDT 09/08/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Young,Michael Martin Phone: 507/304-6127 Fax #:
Email: Michael.M.Young@state.mn.us
Event ID Format Type Page T7901-2000018620 Sell RFx 2 Event Round Version 1 2 Event Name MNDOT District 7 Field Communication Headsets Start Time Finish Time
08/25/2026 09:00:00 CDT 09/08/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: Yes Reserve Price: No
Description: APEX.V2 WIRELESS DECT HEADSET BEHIND HEAD SONETICS Item# APX377-BH-SYS.V2
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Line: 2 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: Yes Reserve Price: No
Description: COMHUB 10/200, 5 CHANNEL DECT7, TETHERED, V2, SYSTEM SONETICS Item# SCH310T-SYS.V2
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Line: 3 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: Yes Reserve Price: No
Description: 10-HEADSETS CHARGING CASE SONETICS Item# SON-CC10
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Young,Michael Martin Phone: 507/304-6127 Fax #:
Email: Michael.M.Young@state.mn.us
Event ID Format Type Page T7901-2000018620 Sell RFx 3 Event Round Version 1 2 Event Name MNDOT District 7 Field Communication Headsets Start Time Finish Time
08/25/2026 09:00:00 CDT 09/08/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line: 4 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: Yes Reserve Price: No
Description: 5-USER SYSTEM ACCESSORY PACK, SONETICS Item# 114-0211-00
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Line: 5 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: Yes Reserve Price: No
Description: Training for Sonetics system
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Young,Michael Martin Phone: 507/304-6127 Fax #:
Email: Michael.M.Young@state.mn.us
Event ID Format Type Page T7901-2000018620 Sell RFx 4 Event Round Version 1 2 Event Name MNDOT District 7 Field Communication Headsets Start Time Finish Time
08/25/2026 09:00:00 CDT 09/08/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Young,Michael Martin Phone: 507/304-6127 Fax #:
Email: Michael.M.Young@state.mn.us
Event ID Format Type Page T7901-2000018620 Sell RFx 5 Event Round Version 1 2 Event Name MNDOT District 7 Field Communication Headsets Start Time Finish Time
08/25/2026 09:00:00 CDT 09/08/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: APEX.V2 WIRELESS DECT HEADSET BEHIND HEAD SONETICS Item# APX377-BH-SYS.V2
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DISTRICT 7 MANKATO
MANKATO
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 1 Due Date: 08/30/2026 Freight Terms:
Ship Via: Ground
Line: 2 Item ID: Line Qty: 1 UOM: EACH Description: COMHUB 10/200, 5 CHANNEL DECT7, TETHERED, V2, SYSTEM SONETICS Item# SCH310T-SYS.V2
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DISTRICT 7 MANKATO
MANKATO
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 1 Due Date: 08/30/2026 Freight Terms:
Ship Via:
Line: 3 Item ID: Line Qty: 1 UOM: EACH Description: 10-HEADSETS CHARGING CASE SONETICS Item# SON-CC10
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Young,Michael Martin Phone: 507/304-6127 Fax #:
Email: Michael.M.Young@state.mn.us
Event ID Format Type Page T7901-2000018620 Sell RFx 6 Event Round Version 1 2 Event Name MNDOT District 7 Field Communication Headsets Start Time Finish Time
08/25/2026 09:00:00 CDT 09/08/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DISTRICT 7 MANKATO
MANKATO
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 1 Due Date: 08/30/2026 Freight Terms:
Ship Via:
Line: 4 Item ID: Line Qty: 1 UOM: EACH Description: 5-USER SYSTEM ACCESSORY PACK, SONETICS Item# 114-0211-00
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DISTRICT 7 MANKATO
MANKATO
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 1 Due Date: 08/30/2026 Freight Terms:
Ship Via:
Line: 5 Item ID: Line Qty: 1 UOM: EACH Description: Training for Sonetics system
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Young,Michael Martin Phone: 507/304-6127 Fax #:
Email: Michael.M.Young@state.mn.us
Event ID Format Type Page T7901-2000018620 Sell RFx 7 Event Round Version 1 2 Event Name MNDOT District 7 Field Communication Headsets Start Time Finish Time
08/25/2026 09:00:00 CDT 09/08/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DISTRICT 7 MANKATO
MANKATO
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 1 Due Date: 09/08/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Young,Michael Martin Phone: 507/304-6127 Fax #:
Email: Michael.M.Young@state.mn.us
Event ID Format Type Page T7901-2000018620 Sell RFx 8 Event Round Version 1 2 Event Name MNDOT District 7 Field Communication Headsets Start Time Finish Time
08/25/2026 09:00:00 CDT 09/08/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Young,Michael Martin Phone: 507/304-6127 Fax #:
Email: Michael.M.Young@state.mn.us
Event ID Format Type Page T7901-2000018620 Sell RFx 9 Event Round Version 1 2 Event Name MNDOT District 7 Field Communication Headsets Start Time Finish Time
08/25/2026 09:00:00 CDT 09/08/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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